This is an educational episode! We are zooming in on two specifics parts of the wedding day timeline - the set-up and the breakdown. How much time do you need to allocate for these parts of the day? What exactly happens during set-up anyway? Can’t we ‘breakdown’ in 10 minutes if we get all of our friends to help at midnight? (NO.) We answer these and many more questions as we address two important parts of your wedding day. Don’t forget about these details...they start to add up and being organized as you go will help relieve some wedding planning stress!
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Big Takeaways
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In the most basic terms: you need at least 2 hours for set-up and 1 hour for breakdown is pretty standard.
A tiny set-up window can cost you extra money because vendors may raise prices in order to load in during that small, specific window.
‘Getting Ready’ is a big part of the wedding day timeline. Hair, Makeup, First Look, Family Portraits...lots goes on in the couple of hours before your ceremony begins. And none of this fun stuff counts as ‘set-up’!
Tables have to be set on the floor before the linens can be set up. Linens have to be on the tables before the florist can set up. The cake baker needs her cake table in place, dressed and needs the flowers from the florist ready to go when the she arrives with the cake. Lots of moving parts, y’all!
You are going to have many tangible items that you want set up at your wedding ceremony or reception. Start a list! For example: escort cards, table numbers, chuppah, toasting flutes, pictures, cake knife and server, flowers, decorations, linens, favors, programs, signage, lawn games… Consider how long it will take to set these up.
If your DJ or musicians or AV company recommends you book a dedicated sound technician for a couple of hours, do it. Consider it insurance.
Links we referenced
Our Podcast, Eps 17, 18, 20 - the 3-part Timeline Series - listen to this for a greater scope of how to create your wedding day timeline
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Hosted and produced by Michelle Martinez
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