A number of years ago, I was listening to a young man speak to a large adult audience about a subject he’d become an expert in. I wondered how it was possible for someone so young to have acquired such an in-depth knowledge about his subject, he then began to answer as if he was reading my mind. He explained how he created a youtube channel and began to teach, not because he was an expert already, but because he understood that he would learn to a much greater level if he would teach others while he was learning. I’ve always remembered this lesson and so today I want to look at how we might conduct an effective training session.
Relax and use this step-by-step guide to prepare and lead a rewarding training session that will make participants want to come back for more.
Preparing for Your Training Session
1. Clarify your purpose. Ensure your plans match up with your objectives.
2. Strengthen your communications. Skilful marketing creates enthusiasm. Give your course a catchy title.
3. Survey your participants. Communications are a two-way process.
4. Design your seating plan. Seating plans vary according to the size of your group and what you’re going to do.
5. Work on your materials. Handouts and slides provide additional information and help guide participants through the agenda.
6. Make your program ongoing. People learn better when they have a chance to review.
Leading Your Training Session
1. Provide an introduction. Ask someone else to introduce you, especially if you’re new to the group.
2. Close with a summary. End the day with a recap. Repetition makes the lesson more memorable and gives you a chance to fill in the gaps if anything is still unclear.
3. Encourage interaction. Give the participants plenty of time to talk. Welcome questions and comments. Break into small groups.
4. Give a test. Testing is one of the best study aids. Let people know in advance that you’ll be giving a quiz.
5. Schedule break times. Incorporate break times into your agenda. It gives people time to deal with phone calls and other tasks.
6. Check the AV. Double-check all the electronic equipment the day before if possible.
7. Ask for feedback. Provide multiple options for filling out an evaluation form. Hand out hard copies and post them online.
Adding Special Touches
1. Offer incentives. People may feel stressed if they’re trying to squeeze in attending a training course while covering their usual workload. Show your appreciation with an appropriate payment or small presents as a gift certificate.
2. Take a picture. Any gathering can be a photo opportunity. Rally everyone together for a group photo.
3. Get out of the office. Leave the building if at all possible. A change in location reduces distractions and makes people more alert.
Training is becoming part of everyone’s job description these days. Get ready to shine by mastering the basics and adding your own distinctive style. You’ll sharpen your skills, contribute to your organization, and help your trainees accomplish more.
Roy Clayton.
