This week on What One Thing? AI, hosts Phil Davenport and Hayley Baxter sit down with Ewan Reid, Head of Utilis, an Amsterdam-based IT support company with over 21 years of experience helping growing businesses across Europe.
Ewan shares how he tackled one of the biggest challenges facing small businesses today — how to start with AI in a way that actually delivers results. Instead of chasing the hype, he focused on a simple, high-impact problem: improving documentation, SOPs, and internal consistency.
Through practical experimentation, Ewan and his team used ChatGPT Projects to create standardised, branded documentation in minutes — turning a time-consuming chore into a streamlined, collaborative process. The result? More efficient operations, better knowledge sharing, and a stronger foundation for growth.
Phil and Hayley unpack how this approach can be replicated by any SME — even if you’re not technical — and why documentation may be the smartest first AI project you’ll ever run.
💡 In this episode, you’ll learn:
🔗 Resources Mentioned
👥 About the Guest
Ewan Reid is the Head of Utilis, a managed IT service provider based in Amsterdam. With over two decades in business, Ewan brings a hands-on approach to technology, favouring experimentation, learning-by-doing, and practical AI implementation over theory.
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What One Thing Podcast – with Phil & Hayley
Each week, business owners share the one thing that made the biggest difference in their business journey — and hosts Phil (Affirm IT Services) and Hayley (Corbar Accounting) dive into the lessons, laughs, and lightbulb moments along the way.
If you’re a UK business owner looking for real stories and practical insights on growth, leadership, IT, and finance — this is the podcast for you!
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Phil Davenport | Affirm IT Services
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https://affirmit.co.uk/
Hayley Baxter | Corbar Accounting
LinkedIn
https://corbar.uk/
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