Hey everyone, welcome back to The JD Fix! If you’re dealing with too many cooks in the kitchen when it comes to approving job descriptions, this episode is for you.
I’m Heather Fenty, and today we’re talking about custom review and approval workflows—how they help streamline JD edits, save time, and keep hiring teams aligned.
We’re currently working with a state government agency that has thousands of job descriptions across different groups, and they needed a better way to manage the workflow of approvals. If you’ve got a complex review process, stick around—I’ve got solutions for you.
Let’s dive in.
🎙 The Problem: A Messy, Time-Consuming JD Approval Process
If you’ve ever had to email job descriptions back and forth for approval, you know how painful and time-consuming it can be.
* Who owns the edit? The recruiter? The hiring manager? Legal?
* Who approves what? Some roles need HR sign-off, while others need input from multiple departments.
* What happens when someone forgets to review? Everything stalls.
For government agencies and large enterprises, this lack of structure creates bottlenecks and slows down hiring.
🎙 The Solution: A Custom Role-Based Approval Workflow
Instead of relying on manual approvals, Ongig helps you take control of the process with automated workflows.
Here’s how it works:
1️⃣ Define Roles & Permissions – Assign the right people to the right steps. Recruiters, HR, hiring managers, compliance teams—they all have a role in reviewing, but they don’t need to see everything at once.
2️⃣ Create a Smart Workflow – Instead of sending endless email chains, set up an automated sequence where each person gets notified only when it’s their turn to review.
3️⃣ Trigger Custom Email Alerts – The system automatically alerts the right person at the right time, so nothing gets stuck in someone’s inbox.
4️⃣ Track Progress in Real-Time – No more guessing where a JD is in the approval chain. You can see exactly who has approved what and who’s holding it up.
🎙 Real-World Example: State Government Agency Fixes JD Workflow
We’re currently working with a state government agency that manages thousands of job descriptions across multiple agencies.
Their process was slow—JDs took weeks to get approved because every update had to pass through too many layers of approvals manually.
By implementing Ongig’s custom workflow and email alert system, they:
✅ Reduced approval time from weeks to days✅ Eliminated email confusion with automated alerts✅ Gave each team control over their specific role in the process
Now, their hiring teams can focus on getting roles filled instead of chasing approvals.
If your job description approval process is slowing you down, it’s time to switch to custom role-based workflows.
Want to see how this could work for your company? Let’s chat.
That’s it for today’s episode of The JD Fix! If you found this helpful, hit subscribe, and I’ll catch you next time with more JD tips and tricks.
Got a JD headache? Send it my way, and I’ll talk about it in a future episode. Until next time—happy hiring!
