In this episode, we discuss the importance of sending professional and well-written letters. Sloppy letters can give the sender a cheap and unprofessional image, so it's crucial to make sure your letters are up to par. As a letter dictator, the host shares their personal experience of receiving poorly written and dictated letters. They encourage listeners to cut unnecessary words and avoid using phrases like "enclosed please find" that add no value to the message.
The host emphasizes the importance of being concise and avoiding wordiness in letters. Unnecessary words can distract from the main message and make the letter less effective. They suggest looking at what you've written and removing any extra words. A letter with fewer words in two sentences is far more powerful than a longer, wordy letter.
When deciding whether to send a typewritten letter, a handwritten note, or use the telephone, the host considers the need for a written record. If a record is necessary, they opt for a typewritten letter. If not, they choose between a handwritten note or a phone call, depending on the level of formality. However, they caution against hastily writing personal notes and remind listeners to proofread their handwritten notes to ensure they convey the intended thoughts accurately.
