10 Policies you must have for your Fleet Operation. these include.
Defines the rules and company stance on tachograph use, rest breaks, working time, and how infringements are managed.
👉 Purpose: Keeps you compliant with EU/GB drivers’ hours laws and the Working Time Directive.
2. Vehicle Defect & Daily Walkaround Check Policy
Sets the standard for pre-use inspections, defect reporting, rectification, and sign-off.
👉 Purpose: Demonstrates a safety-first culture and keeps vehicles roadworthy.
3. Roadworthiness & Maintenance Policy
Outlines how the operator ensures vehicles are maintained, inspected, and repaired.
👉 Purpose: Links directly to your OCRS score and DVSA’s earned recognition standards.
4. Driver Conduct & Behaviour Policy
Covers expectations around professionalism, language, dress, customer interaction, and incident reporting.
👉 Purpose: Protects reputation and ensures consistent behaviour across the fleet.
5. Accident & Incident Reporting Policy
Sets out what drivers must do after collisions, near misses, or damage — including evidence capture and immediate reporting.
👉 Purpose: Manages risk, insurance exposure, and investigation consistency.
6. Fuel, Emissions & Environmental Policy
Details your approach to fuel efficiency, idling reduction, route planning, and sustainability goals.
👉 Purpose: Supports your “greener” agenda and can save thousands in fuel.
7. Load Security & Safe Loading Policy
Explains how loads are to be secured, checked, and documented.
👉 Purpose: Reduces incidents, protects public safety, and satisfies DVSA load enforcement checks.
8. Licence & Driver Qualification Policy
Covers how you check and monitor driver entitlements, CPC, medicals, and endorsements.
👉 Purpose: Prevents unqualified or disqualified drivers operating vehicles.
9. Drugs, Alcohol & Fatigue Policy
Lays out the company’s zero-tolerance approach to substance misuse, random testing, and managing driver fatigue.
👉 Purpose: Protects safety, reputation and legal standing.
10. Mobile Phone, Telematics & Technology Use Policy
Defines acceptable use of in-cab devices, telematics data, and dashcams.
👉 Purpose: Prevents distraction, misuse, and data breaches.
In this episode, Pete explores these policies and why you need them.
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