Episode Summary
Host Jennifer Gligoric welcomes CPA and Certified Tax Coach Kyle Beltle—founder of Proactive CPA Co.—to the Super Clinic Project Podcast. Kyle shares his proactive approach to tax strategy, helping business owners uncover tens of thousands in tax savings while reclaiming their time. From entity selection to retirement planning, Kyle breaks down the most overlooked tax opportunities for clinic owners, shares real-world success stories, and explains why being proactive with your tax plan is one of the highest-ROI moves you can make for your clinic and your family.
Key Topics & Takeaways
The Power of Proactive Tax Strategy
- Why tax planning isn’t just for April—how year-round strategy can unlock $29,000+ in annual savings.
- Most business owners miss out on major deductions simply by failing to plan ahead or revisit their entity structure.
Top 4 Tax-Saving Strategies for Clinics
- Entity Selection:
- The right business structure can save you thousands each year—review it regularly as your clinic grows.
- Example: Switching to an S-corp saved one client $5,000/year, every year.
Qualified Business Income Deduction (QBI):
- Many business owners can deduct up to 20% of their profits—but only if they know how to claim it.
- Real-world miss: One owner lost a $25,000 deduction by self-preparing their return.
Pass-Through Entity Tax:
- For states with income tax, this strategy can shift taxes to the business for a federal deduction—potentially saving tens of thousands.
Retirement Contributions:
- Use profit-sharing 401(k)s and even hire your kids for tax-deductible contributions that can set them up for life.
- Example: Modest annual contributions can grow to hundreds of thousands—or millions—over a lifetime.
Year-Round Tax Planning & Timing
- Why timing purchases and deductions (even by a few weeks) can make a huge difference, especially when laws change.
- The best time to start planning? Yesterday. The next best time: right now.
Choosing the Right Tax Advisor
- Look for a personality fit, a clear process, and proven success stories.
- Ask about their approach to audits, documentation, and risk management—not just savings.
Audit Anxiety & Risk Management
- Audits are rare (0.2% chance for most), but higher for certain strategies or higher incomes.
- Good documentation and a proactive CPA are your best defense.
- Understand the risk profile of advanced strategies like captive insurance.
Why Big Tax Refunds Are Not a Win
- A large refund means you’ve given the IRS an interest-free loan—better to keep and use that capital in your business throughout the year.
Actionable Insights for Clinic Owners
- Review your entity structure every year or as your clinic grows—don’t “set and forget.”
- Ask your CPA about QBI and pass-through entity tax opportunities.
- Use retirement accounts for yourself, your family, and your staff—start early for exponential growth.
- Schedule at least one mid-year tax planning meeting (more if your clinic is scaling fast).
- Keep thorough, cloud-based records and document your tax decisions.
- Don’t judge your tax advisor by the size of your refund—focus on optimizing cash flow year-round.
- When evaluating a tax professional, ask about their process, communication style, and track record with businesses like yours.
Memorable Quotes
“Tax planning isn’t just about reporting the score; it’s about influencing the score.” — Kyle Beltle
“A big tax refund isn’t a win—it means you gave the IRS an interest-free loan.” — Kyle Beltle
“The right entity structure can save you thousands, every single year.” — Kyle Beltle
“Don’t wait for an audit to get organized—good documentation is your best defense.” — Kyle Beltle
“Start your tax planning now. The best time was yesterday; the next best time is today.” — Kyle Beltle
Exclusive Resources for Listeners
Connect with Kyle Beltle:
Website: proactivecpaco.com
- (Blog, LinkedIn, and calendar links available on the site)
Super Clinic Project Free Skool:
How to Support the Show
Like, follow, share, and leave a 5-star review—your support helps us bring on more world-class guests and deliver actionable strategies for clinic growth.
Want a personal intro to Kyle or a quick consult with Jennifer? Visit superclinicproject.com and click on Jennifer’s picture.
About Our Guest
Kyle Beltle is a CPA, Certified Tax Coach, and founder of Proactive CPA Co. He specializes in helping business owners and clinic owners identify tax-saving opportunities, optimize their entity structure, and reclaim both time and money. Kyle’s clients average an 1,800% ROI on his services, and he’s passionate about making tax strategy approachable, actionable, and high-impact for busy entrepreneurs.
