In this AIBiz episode, host Charu sits down with software architect and tech strategist Rob Broadhead to break down how to use AI for daily tasks that drain time and focus. This is not “enterprise AI transformation”. It’s real-world AI for email, customer communication, status updates, documentation, calendar routines, and content workflows. Rob shares a simple, repeatable approach: start small, win fast, and compound your gains weekly. You’ll also hear how to use AI without outsourcing your judgment, how to protect sensitive business info by staying general, and why a human sanity check is non-negotiable. If you’re a founder, freelancer, or knowledge worker who wants more output with less burnout, this one gives you a practical playbook you can apply today.
About the Guest :
Rob Broadhead is a veteran software architect, technology strategist, and entrepreneur with 30+ years in tech and business. He is the founder of RB Consulting and the voice behind the Develpreneur podcast, where he helps builders and business owners create systems that work in the real world.
Key Takeaways :
The fastest AI wins are in communication: emails, proposals, invoicing, customer Q&A, outreach, and content drafts.
Even a 10% to 30% improvement matters if you spend 1 to 2 hours daily on these tasks.
Rob cut a weekly status-update workflow from a multi-step manual process to a quick “input + review + send” flow using AI-assisted templates.
Adoption that sticks is incremental: pick one annoying task, improve it, then repeat. Momentum beats “big bang” strategy.
Use your calendar as data: identify what consumes time, then target automation where it hurts most.
A simple filter: list your top 3 to 10 pain points, ask an AI tool how it could help, then explore options (A, B, C) instead of guessing.
Biggest risk: automating a broken process. AI will amplify chaos if the workflow is unclear.
Protect confidentiality by removing customer names and “secret sauce”. Ask in general terms and drill down carefully.
Human review is mandatory, especially when AI helps define requirements. Wrong terminology can bake in the wrong solution.
Career reality: AI will likely become a baseline expectation, like email and spreadsheets. Avoiding it puts you back into entry-level competition.
Two compounding habits: daily AI check (review an email, draft, or research). Weekly audit to improve one repeating workflow.
Action challenge: audit one workday, pick one repetitive task, pair it with AI, then measure minutes saved and lock in the new baseline.
How Listeners Can Connect With the Guest :
Website: https://rb-sns.com/
Email: rob@rb-sns.com
Podcasts: Develpreneur. Building Better Developers
