Main talking points include:
Following on from a previous podcast about what I learned from launching SEOHive (ep 99), Kyle asked me to share a little more about how I balance the stresses and strains (and even just to workload) of running two businesses in my schedule.
The process/system I have in place a few things I need to rely on:
- Awesome teams – people I can trust
- SOPs
- A rhythm/flow to my day/week
- Discipline to stick to it.
The Process
I use a mixture of calendar blocking and a ClickUp board with a weekly plan to manage my time and tasks
- Calendar blocking syncs with Calendly so it makes life easier for me to control when appointments can be made.
- To begin with, the calendar blocking has time blocked out for SO…, SEOHive, Podcast, Management
- 3 days are 50 / 50 SO… in the morning and SEOHive in the afternoon
- The other 2 days are 25% SO…, SEOHive, Podcast, and Management
After MUCH trial and error, I found my best working hours are 9am to 5pm – it fits in with School and Family so well, and I’m not a pleasant person if I wake up at 5am every day (it’s great for you if you are, but it’s not for me!)
My ClickUp board has the following columns
- Priorities
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- With Someone Else
- Complete
Every FRIDAY I plan out the week ahead. This means:
- I alter some of the generic “pre” blocks in my diary to actual events
- I assign work tasks to every day for next week based on the priorities that are in the “Priorities” Column
- I never fill every day so I can still handle things like email etc.
A day in the life of Pete (this really isn’t that gripping!)
This is how a day stacks up:
- Arrive at work -> put the coffee on (I’m a coffee lover – it’s my thing).
- Check Banks / Financials for both companies. Action anything that needs doing.
- Check Email:
- Do / Delegate / Delete
- By 10am start my morning calendar blocks, working through the items in ClickUp).
- 12:30 break for lunch
- 1:15pm – Check Emails
- Do / Delegate / Delete
- By 1:45pm Start my Afternoon calendar blocks
- 4:30 – Check everything that needed to go today has been sent
- 4:45 – Check priorities/plan for tomorrow
- 5pm – finish
- Unless I have an SEOHive Team meeting, which then happens and I finish at 6…
Boring it may be, but it works…
Do you have a granular structure to your day? Jump in the group and tell me what it is!
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