Shownotes:
https://www.berndgeropp.com/setting-clear-expectations
In today's episode, we're diving into a topic that might seem simple but is often overlooked: setting clear expectations for your employees.
When was the last time you explicitly communicated what you expect from your team? If you're thinking, "Well, they should already know," then this episode is especially for you.
Why Clarity Matters
As leaders, we often assume our team knows what we want. After all, isn't it obvious that deadlines matter? Or that quality is non-negotiable? But here's the thing: what's obvious to you might not be obvious to them.
Imagine this scenario:
You're swamped with work, juggling five critical projects. You assign a team member, let's call him Mark, to prepare a client report due by 9 a.m. the next morning. Mark works tirelessly through the night but realizes at 6 a.m. that he won't be able to deliver both a polished and punctual report. He faces a tough choice:
What should Mark do? If you haven't clearly communicated your priorities—whether timeliness or quality matters more—he's left guessing. And here's the kicker: either choice might disappoint you if it doesn't align with your expectations.
Different Leaders, Different Expectations
Here's what two leaders might say in this scenario:
Leader 1:
"Mark, deadlines are sacred. We promised the client 9 a.m., and we deliver what we promise—no matter what. A delay is unacceptable."
Leader 2:
"Mark, our brand is built on quality. I'd rather we take a little extra time to ensure every detail reflects our high standards. Let the client know it'll arrive by 11 a.m."
Both perspectives are valid, but they represent very different values. The question is: have you shared your expectations with your team?
Writing Down Your Expectations
Let's try an exercise. Grab a piece of paper and write down what you expect from your team. Things like:
Now, rank these in order of importance. Is hitting a sales target more critical than achieving zero defects in production? Does responding to client emails quickly outrank completing internal reports? The reality is, priorities can shift based on context, and your team needs clarity to adapt.
Expectations in Communication
Expectations extend beyond tasks and into communication. Take this real-life example:
A regional manager once told his team, "I expect responses to my emails within one hour during business hours."
Now, let's break it down.
What he got right: He clearly articulated his expectation.
What he got wrong: The expectation itself was impractical. Constantly monitoring and responding to emails disrupts productivity.
A better approach? Clearly define your expectations for communication. For instance:
The point is, don't assume your team knows what you mean. Ask them to repeat back what they understand, and you'll likely uncover gaps in understanding.
Miscommunication: A Common Pitfall
Here's a quick test for you: ask your team to describe your expectations in their own words. Chances are, you'll find discrepancies. This doesn't mean your team isn't listening—it often means you haven't been clear or consistent enough.
Real-Life Example: Status Updates
Let's say you ask Sarah, a project manager, for a status update. You're expecting a concise email with key points, but she delivers a five-page report. Or worse, she sends a single sentence that leaves you with more questions than answers.
This misalignment often happens because we fail to define what a "status update" means. Should it be a couple of bullet points? A detailed breakdown? Clarify this upfront, and you'll save both time and frustration.
The Cost of Assumptions
As the saying goes, "After three years, every leader has the team they deserve." If your employees aren't meeting expectations, it's worth asking yourself:
Practical Tips for Setting Expectations
Closing Thoughts
Clear expectations are the foundation of effective leadership. When your team knows exactly what you value, they can make decisions confidently—even in your absence.
