Description

AEC leaders, operators, and innovators, this one matters. Listen now and fix your closeout before it burns value.

The closeout process is where most projects quietly fail. In this episode of KP Unpacked, the #1 podcast in AEC, KP Reddy and Nick pull back the curtain on why handovers break, why owners get stuck with the bill, and how to design for decades instead of deadlines. 

From BIM’s broken promise to the CapEx vs OpEx split, this is a hard reset on how AEC should finish work.

Highlights

1) Documentation and data

• BIM vs reality: digital models did not eliminate banker boxes or fragmented handovers
• Documentation as asset value: warranties, submittals, service records as the true owner’s manual
• Modern handover standard: digitize everything, make it queryable, and keep data portable across owners

2) Incentives and ownership structure

• CapEx vs OpEx: split mindset drives short-term choices that hurt operations
• Incentives and warranties: tie first five years of maintenance to designers and contractors
• Design–Build–Operate: operating accountability changes what gets built

3) Operations and economics

• Maintenance economics: lifecycle costs can exceed build costs and should change design choices
• Manufacturers and feedback loops: lost warranty visibility and how direct data ties prevent waste

4) Process and workflows

• Decentralized workflows: hundreds of contributors, no single system, and why forcing one platform fails at closeout

5) Owner playbook

• Set closeout requirements early, enforce data standards in contracts, and involve operations from day one.

After months of conversations with Owners and Owner Reps, we have launched our Owner Training Series to help you fix what breaks between design, build, and handover. Learn how to manage risk, enforce better closeouts, and align your teams for long-term success.

2nd Webinar is on Nov 20th.

Enroll now and get the replay of first one → https://kpreddy.co/owner-training-series

Turn your 2026 plan into real Q1 momentum.
Join KP Reddy and a small room of AEC leaders on January 13 in the SF Bay Area for the first KPR Quarterly, where strategy meets execution in the first 90 days.
 👉 Learn more: https://kpreddy.co/kpr-quarterlies?utm_source=buzzsprout&utm_medium=organic-social&utm_campaign=lead-gen-boost