Shows
Putting the AP in hAPpyEpisode 319: Confirmation Call Scripts #5 – Confirmation Call Voice Message and EmailAre you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call (in for this episode, the email) more apt to confirm their information. This is the 5th episode in this series of 5. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new...
2024-12-1917 min
Putting the AP in hAPpyEpisode 318: Confirmation Call Scripts #4 – Adding Remit Address for Check PaymentsAre you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information. This is the 4th episode in this series of 5. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hour...
2024-12-1222 min
Putting the AP in hAPpyEpisode 317: Confirmation Call Scripts #3 – Changing Remit Address for Check PaymentsAre you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information. This is the 2nd episode in this series of 5. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours...
2024-12-0521 min
Putting the AP in hAPpyEpisode 316: Confirmation Call Scripts #2 – Adding Bank Details for ACH/Wire PaymentAre you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information. This is the 2nd episode in this series of 6. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hour...
2024-11-2119 min
Putting the AP in hAPpyEpisode 315: Confirmation Call Scripts #1 – Changing Bank Details for ACH/Wire PaymentAre you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to confirm their information. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Vendor Master File Tip of th...
2024-11-1419 min
Putting the AP in hAPpyEpisode 314: Find Fraud With This Verification for Vendors That Are Individuals or Sole ProprietorshipsAdd this additional verification when onboarding vendors that are individuals or sole proprietors to avoid fraud. What is it and what resources can you use to perform the verification? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Social Security Death Maste...
2024-11-0713 min
Putting the AP in hAPpyEpisode 313: When Corporations Are Reportable on 1099-MISC and 1099-NECYes, payments to corporations may be reportable. In this episode we’ll talk about which 1099-MISC and 1099-NEC payments are reportable and which of those forms they should be reported. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources:
2024-10-3112 min
Putting the AP in hAPpyEpisode 312: 3 Worst Practices With Vendor Data That Lead To Compliance FinesIt’s getting toward the end of the year and now many of you may see the result of three worst practices with vendor data that can lead to compliance fines. If you want to know what are they and what you should be doing instead….. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor t...
2024-10-2422 min
Putting the AP in hAPpyEpisode 311: The New “Easy Pickings” BEC Scam TargetsDo you know what type of organizations the fraudsters are calling “easy pickings?” Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Recorded Future News Article: Tennessee school district loses $3.4 million to a fake curriculumDebra R Rich...
2024-10-1720 min
Putting the AP in hAPpyEpisode 286: I Experimented With Voice Cloning, Here is What it Sounded LikeI experimented with generative artificial intelligence or generative AI – voice cloning for an upcoming webinar on avoiding payment fraud from deepfakes. Wasn’t expecting this…. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Webinar: Combatting Deepfakes to Avoid Business Email...
2024-04-2514 min
Putting the AP in hAPpyEpisode 282: What if the IRS TIN Match is Unsuccessful? 3 OptionsNow that the new IRS Form W-9 is published, let’s look at a frequently asked question I get – what should you do if the vendor’s legal name and tax id combination is not valid with the IRS? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links men...
2024-03-2826 min
Putting the AP in hAPpyEpisode 281: According to the FBI – BEC Scams Still Worked in 2023 and This Stat Continues to IncreaseIn 2023, Business Email Compromise, or BEC, is still a money maker for fraudsters according to the latest report by the FBI. Here is a quick look at the stats compared to 2022 and before the pandemic. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other...
2024-03-2112 min
Putting the AP in hAPpyEpisode 280: 6 Next Steps Now That the IRS Has Published Form W-9 Rev March 2024Finally – the IRS has published the updated version of the Form W-9. Now what? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Training Session: IRS W-9 Examples By Tax Classificat...
2024-03-1426 min
Putting the AP in hAPpyEpisode 279: What Fraudsters Are Doing That Pass Bank Account Ownership ValidationDo you have in your vendor bank account add or update process, that if the bank account ownership validation is successful – you stop right there? That’s no longer appropriate. Why?.... Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: ...
2024-03-0724 min
Putting the AP in hAPpyEpisode 278: Discover Deepfakes on Video Conferencing with AuthenticationRemember that $25.6M successful payment to fraudsters? Of course you do, seems like every media outlet and all the companies you subscribe to (like mine) reported on it too. So how can you combat? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcas...
2024-02-2918 min
Putting the AP in hAPpyEpisode 277: 20 Tips For Avoiding Six Fraud Trends From 2023 in 2024Get 20 tips to avoid the latest fraud trends of 2023 in 2024. Discover the latest 6 fraud trends of last year and how you can stay updated, avoid and detect fraud in the vendor setup and maintenance process. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the p...
2024-02-2238 min
Putting the AP in hAPpyEpisode 276: Is Your Vendor Team Compliant with Watch List Requirements? 3 Reasons Why The Answer is Probably NoWatchlists, sanction lists, exclusion lists, etc – here are three reasons why you may not be compliant with regulatory requirements. Plus, how you can get recommendations at no extra charge or how you can “diy” and build your own watchlist compliance matrix. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Li...
2024-02-1519 min
Putting the AP in hAPpyEpisode 275: Here is What a Fraudster Gets for $500 to Defraud You and Your CompanyHow hard is it for you to get approved $500 of training or software to help you do your job better? See what fraudsters get for $500 to defraud you and your company. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: The Hac...
2024-02-0818 min
Putting the AP in hAPpyEpisode 274: Here is What To Do When Your Vendor’s Policy is Not to Confirm Banking Via PhoneTo mitigate fraud, many companies are taking steps to avoid potential fraud risks – including verifying banking details via phone. If that happens when you try to confirm your vendor’s bank change, what can you do? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast +...
2024-02-0114 min
Putting the AP in hAPpyEpisode 273: 3 Vendor Data Risks You Can Uncover With a Security Role / Access AuditIt was two years into an AP Sr Manager position when I realized that another group had access to one of my vendor record screens in the vendor master file. Just one. What? Why? Then we fixed it. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team. Links...
2024-01-2522 min
Putting the AP in hAPpyEpisode 272: 20 Tips For Handling US Federal and State Reportable VendorsNow that it’s 1099 season many of you are reminded of how you just didn’t get around to making sure the information you collect from your vendors is sufficient and valid for tax reporting, nor how you make sure it stays that way. If you want 20 tips on how to handle your Federal and State Reportable Vendors year-round….. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Tr...
2024-01-1837 min
Putting the AP in hAPpyEpisode 271: Plug Up The Gaps In Your Vendor ProcessIf your vendor had to notify you of a fraudulent payment, you don’t have enough controls. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check the Vendor Process Training Center for 115+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Free Training Session: Plug Up The Gaps In Your Vendor ProcessLinkedIn N...
2024-01-1128 min
Putting the AP in hAPpyEpisode 270: 4 Free Official Sources to Find a Vendor Address Just in Time for 1099 DistributionIt shouldn’t happen but it always does – vendors don’t have a valid address on file. You don’t want check payments or 1099s to come back, so here are some free reliable sources to find an address that is tied to your vendor. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 115+ hours of weekly live and on-demand training for the Vendor...
2024-01-0418 min
Putting the AP in hAPpyEpisode 267: The Most Effective "Ishing" Scams In Your InboxFrom a human behavior perspective, fraudsters depend on our “mental shortcuts” to get us to take action on those phishing emails. Here are three examples and how the other “ishings” come into play – we’re talking about email right? Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 113+ hours of weekly live and on-demand training for the Vendor team. Subscribe tod...
2023-12-0724 min
Putting the AP in hAPpyEpisode 266: Positive Pay + This Step to Mitigate Check FraudThere is a school that converted all of their ACH payment vendors to check payments after an ACH fraud occurred. Most likely because they felt that positive pay would protect them against fraud. Maybe, but adding an additional step can go further to protect against check payment fraud. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-d...
2023-11-3014 min
Putting the AP in hAPpyEpisode 265: 2 Tips to Avoid the “Turkeys” in Shipping ScamsBlack Friday and Cyber Monday shopping bring good deals for your co-worker Secret Santa gifts and many of those deals have to be shipped. Cue fraudsters. Discover 2 tips to avoid shipping fraud straight from the delivery giant themselves – the US Postal Service!Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.
2023-11-2312 min
Putting the AP in hAPpyEpisode 263: When You May Need More Than One TCC for IRS E-FilingThe IRS made a change that will require more of you to file electronically, and guess what you need to file electronically? Yep, a Transmitter Control Code (TCC). But you may need more than one, and if you already have one, it may be deactivated. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Ve...
2023-11-0917 min
Putting the AP in hAPpyEpisode 262: 3 Free Ways to Obtain Your Vendors Missing Tax ID In Time For 1099sIt’s that time of the year – preparing for 1099 season. That means being proactive to avoid IRS fines that result from filing 1099s with missing tax ids. So here are 3 ways you can find those missing EINs for your reportable vendors before the deadline.Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor t...
2023-11-0224 min
Putting the AP in hAPpyEpisode 261: Tips from the IRS to Avoid Tax Scams This Tax SeasonGetting ready for tax season now also means being alert for fraudsters posing as the IRS by voice, in letters and notices and in text messages. If you want to hear what the IRS wants you to know about avoiding scams, by knowing what they won’t do and what you should do to verify or report a tax scam.Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my ne...
2023-10-2621 min
Putting the AP in hAPpyEpisode 260: The Benefits of a Substitute W-9 and Recommendations for Vendor Data to CollectOkay so we’re still waiting for the IRS to publish the W-9, after all the draft version was issued on July 26, 2023 and it’s already mid-October. In the interim, or anytime after, let’s talk about a Substitute W-9 Form that you can create (or update) that will benefit the Vendor Team and may even make it easier for the vendor to onboard. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor dat...
2023-10-1923 min
Putting the AP in hAPpyEpisode 259: 20 Tips For How Vendor Teams Can Avoid Business Email Compromise in 2023Each week it seems I post about new victims of payment fraud caused by changing vendor banking information. In this episode I share 20 tips that the Vendor Team can use to avoid business email compromise. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. Subscribe today to...
2023-10-1236 min
Putting the AP in hAPpyEpisode 258: It’s Time to Clean Your Vendor Master File & Here are 3 TipsIt comes around each year like clockwork – getting your vendor master file ready for annual tax reporting. It’s a great time to focus on all your vendor records to ensure the vendors are real, their data is accurate and you have time to follow-up with the vendors if their validations fail. Also, to find out how to get 17 more tips….Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my ne...
2023-10-0522 min
Putting the AP in hAPpyEpisode 257: FAQ: Where Do I Enter the Data on the IRS Form W-9 in My Accounting System?This is another podcast episode answering a frequently asked question. This episode I will talk about best practices for entering in the vendor information from the IRS Form W-9. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. Subscribe today to be entered in the subscriber-only monthly drawing to win a free...
2023-09-2826 min
Putting the AP in hAPpyEpisode 256: FAQ: When a Vendor Has a New Tax ID Do I Have to Create A New Vendor Record?The next few podcast episodes will consist of the frequently asked questions that I get in case you had the same questions. This episode I will talk about what happens when an existing vendor has a new IRS Tax ID, and why the question is not as simple as it sounds. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekl...
2023-09-2115 min
Putting the AP in hAPpyEpisode 255: 3 Types of Positive Pay to Mitigate Check Payment FraudCheck payment fraud continues to increase, and US companies continue to generate checks – neither with any signs of stopping. Here are the three types of positive pay that you can put into place with your bank to avoid check payment fraud. Stay on to learn how to find out what “Post No Checks” means and how it can be used to avoid check payment fraud. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor d...
2023-09-1417 min
Putting the AP in hAPpyEpisode 253: Best Practices For Your AP Automation Project With Wayne Schulz of Schulz SaysExcited that Wayne Schulz is on the episode today dropping some great best practices when you are implementing that next Accounts Payable (AP) automation project. If you want to discover his “best” best practice and save yourself from getting too far into a project and figuring out then it won’t work….Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and o...
2023-08-3150 min
Putting the AP in hAPpyEpisode 252: Draft Version of the IRS Form W-9 October 2023: What’s Different For The Vendor Team & What’s MissingOn July 26, 2023, the IRS issued a draft version of the Form W-9. Though the form is not final, what’s different? What’s missing?Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in h
2023-08-2418 min
Putting the AP in hAPpyEpisode 251: 2 Quick Email Handling Tips to Help You Avoid FraudYou will want to immediately use and share these two email handling tips to avoid fraud with the whole vendor team. You don’t need IT for either, but one is a result of never-thought-about-it behavior of spam/fraud filters, and the other one you need a quick formula! I probably have you wondering now…. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Tr...
2023-08-1714 min
Putting the AP in hAPpyEpisode 248: Replay! Vendor Banking Update? Why Calling the Vendor is Not Enough for Fraud PreventionMy power is out! Enjoy the replay of this always timely subject. It’s common practice for Accounts Payable (AP) Vendor Maintenance to call the vendor when there is a change requested to the vendor’s bank account. There is no shortage of fraud being reported, for AP teams not to know that additional validation protects companies from making fraudulent payments. The question is: Are AP teams driving up volume of required vendor confirmations by not adding additional authentication processes because the vendor will be called to confirm the change anyway?Keep Listening. Check o...
2023-07-2715 min
Putting the AP in hAPpyEpisode 247: Start These Two IRS Activities Now to Prepare for the 2023 Tax YearWe can always count on the IRS for updates that make us update! There are two that affect 1099s for the 2023 Tax Year and you can get a head start on preparing for them. What are they and what can you start doing now?.....Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor tea...
2023-07-2023 min
Putting the AP in hAPpyEpisode 246: The Burden of Spotting That Fraudulent EmailTo prevent payment fraud, Is your organization relying on you and your team members to spot that fraudulent email? If so, that pressure could be taking a toll on you. I’ll discuss my observations of the reaction of the company and the reaction of team members when a fraudulent payment is made. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of wee...
2023-07-1326 min
Putting the AP in hAPpyEpisode 245: Create Your Own Benchmarking for Vendor DataNeed benchmarking for your vendor activity and can’t find any? In this episode I discuss how you can create your own. I’ll also provide two episodes where you can get 25 KPIs that you can use with an explanation of how to use each. Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vend...
2023-07-0629 min
Putting the AP in hAPpyEpisode 244: FedNow(SM) Instant Payments Launches July 2023 – What Does it Mean for the Vendor Team?Next month, July 2023, the Federal Reserve will launch FedNowSM Instant Payments. This means that there is the potential that your company can pay your vendors via an instant payment! What does this mean for the vendor team?Keep Listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team. Subscribe today...
2023-06-2928 min
Putting the AP in hAPpyEpisode 228: Debra R Richardson and Angela Sarno Discuss a Whole In-Person Day Dedicated to the Vendor Master File - and It’s At No Cost To You (With CPEs Too!)One day I received an email from Angela Sarno. Angela and I worked together on a 60-minute webinar on vendor maintenance activities, but now what is she doing? Planning a full-day, in-person conference on the vendor master file? And it’s no cost? And they feed us? With CPEs? Wow! If you want to hear what’s included who else is coming, what you can learn, and more with all the passion we have for the vendor process….Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls...
2023-03-0928 min
Putting the AP in hAPpyEpisode 191: 3 of the Biggest Mistakes Vendor Teams MakeI attended an Accounts Payable conference in May where I had a few sessions where I talked about the Vendor Process and how authentication techniques, internal controls and best practices can help vendor teams avoid fraud, regulatory fines, and best practices. When I go – I talk to every and sometimes am still surprised at how many are still not doing some of the more well-known vendor process steps. Today, I am going to talk about three….Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or impleme...
2022-06-1622 min
Putting the AP in hAPpyEpisode 178: Replay! Which Vendors Should be Considered “Active” in Your Vendor Master File?Would you like to attend a complimentary training session on a strategy to inactivate your vendors? Check below and understand what is an inactive vendor by listening to this replay. I talk a lot about cleaning the vendor master file and inactivating vendors. This week I had a question about active vendors – specifically – what is an active vendor, and in this podcast episode, I will answer that. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent frau...
2022-03-1714 min
Putting the AP in hAPpyEpisode 169: Debra R Richardson and Jess Sheer Talk Fraud Mitigation for Those Pesky Fraudulent Emails and Vendor Bank Change RequestsSo it’s not often that I have the chance to sit down and have a conversation with Jess Scheer the Executive Editor at IOFM, an association for Accounts Payable Professionals. If you want to hear a discussion on techniques to mitigate the risk of fraud in emails between myself and a leader from an AP Organization that has been serving the AP community since 1982…Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud. S...
2022-01-1330 min
Putting the AP in hAPpyEpisode 151: Debra R Richardson Talks With Casey Allen on Steps Your IT Team is Taking to Prevent Email Fraud in Accounts Payable And Conversations You Should Be Having with ITShow NotesIn today’s episode, I have Casey Allen a Cybersecurity Professional to explain what your IT team is doing to protect your emails and what you can do to protect that small % that we all know still gets through to your inbox. And no, it’s not just “reviewing the email” – (although that’s needed to), it’s about having that conversation with IT and going in knowing what to ask for. Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementin...
2021-09-0240 min
Putting the AP in hAPpyEpisode 139: Debra R Richardson Talks With Shakari Tucker About the IRS CP2100/CP2100A Notification, Best Practices for the B-Notice Process and Tips to Avoid it Next SeasonIn today’s episode, I have a very special guest Shakari Tucker-Dial to talk about the IRS Notification process when your company files its annual 1099 filing with inaccurate vendor legal name and tax id combination. Shakari has seen it all, both as an Accounts Payable practitioner and in her bookkeeping and consulting practice. So, if you want to demystify the CP2100/CP2100A/B-Notice process……Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments...
2021-06-1042 min
Putting the AP in hAPpyEpisode 135: Debra R Richardson and Mo Miah Discuss the AP Association’s AP Appreciation Week 2021In this episode, I welcome Mo Miah from the AP Association to discuss the first AP Appreciation Week of 2021. Listen to hear the activities that are planned, how you and your team members can participate for free and what the heck a Wall of Appreciation is! Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the A...
2021-05-1319 min
Putting the AP in hAPpyEpisode 109: AP General Mailboxes Are Being Attacked – 2 Resources to Validate Vendor DomainsRemember the best practice to create a general AP mailbox to consolidate one place to receive emails that each applicable team member could access? Well, cybercriminals know this and are taking advantage. Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links ment...
2020-11-1213 minPutting the AP in hAPpyEpisode 108: Getting the Vendor Team Ready for the Busy Year-EndIt’s that time of year – again. Want to know how you can getting you and/or your vendor team ready for year-end?Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast: ...
2020-11-0514 minPutting the AP in hAPpyEpisode 107: Are You Putting Your Vendors’ Banking at Risk in Your VMFIf you or your team are currently storing and maintaining vendor banking in your Accounting System or ERP you’ll want to hear my answer to an email question regarding risk. Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the...
2020-10-2914 minPutting the AP in hAPpyEpisode 106: 5 Recommendations to Train Your New Vendor Maintenance Team MemberAre you (or do you have) a new team member in Vendor Maintenance and want some training recommendations?Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast: Related Blog Post With Links Mentioned in Episode: 5 Recommendations to Tr...
2020-10-2217 minPutting the AP in hAPpyEpisode 96: Do You Need to Collect the NC W-4NA Form When Setting Up New VendorsDid you know that there were states that require you to determine if non-resident withholding is necessary for your vendors, most times prior to the first payment? For the last two episodes, I talked about California and Pennsylvania. This week is the State of Nebraska. Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in...
2020-08-1319 minPutting the AP in hAPpyEpisode 95: Do You Need to Collect the PA REV-1832 Form When Setting Up New Vendors?Did you know that there were states that require you to determine if non-resident withholding is necessary for your vendors prior to the first payment? Last week I talked about California – this week is the state of Pennsylvania. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAP...
2020-08-0613 minPutting the AP in hAPpyEpisode 94: Do You Need to Collect the California 587 or 590 Forms When Setting Up New Vendors?Did you know that there were states that require you to determine if non-resident withholding is necessary for your vendors prior to the first payment?Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast: Link Resources: The S...
2020-07-3014 minPutting the AP in hAPpyEpisode 93: How To Setup Canadian VendorsDo you have a Canadian Vendor to setup and need some resources to make sure you are verifying tax registration numbers, address formats, watch lists and banking information?Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast: L...
2020-07-2319 minPutting the AP in hAPpyEpisode 92: 3 Tools to Help You Clean Your Vendor Master FileAre you ready to clean your vendor master file and would like to hear about three tools can help you validate vendor data and find duplicate vendors? Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. L...
2020-07-1619 minPutting the AP in hAPpyEpisode 91: 3 Critical Areas For AP To Focus On During a Merger or AcquisitionDo you have an upcoming or are you living through a Merger or Acquisition of another companies Accounts Payable activity into yours? My guest today Robert E Bendetti JR is a CPA and here to talk about what 3 critical areas you should be focusing on.Topics Covered:Learn what you should do first with their AP team before you start the merging processesLearn Working Capital strategies with the new and also your existing vendorsLearn how you can protect both companies before and after a Merger & Acquisition Check out my website www.de...
2020-07-0934 min
Putting the AP in hAPpyEpisode 90: Machine Learning in Accounts PayableWondering what Machine learning can do for Accounts Payable? My guest today Mikko Hytönen, CEO of Dooap is here to share with you how you may already be using It, and if not, how you can start.Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy...
2020-07-0232 minPutting the AP in hAPpyEpisode 89: Why Sox Compliance Is Not Complete Protection Against FraudReviewing an article from nsKnox on Sox compliance and why it is not enough to protect your company against fraud. Whether you are a public company and are required to follow Sox controls or chose voluntarily follow if you are a private company – this episode is for you. Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Put...
2020-06-2512 min
Putting the AP in hAPpyEpisode 88: Cyber Safety Education With CSNPRhea Galsim is my podcast guest today and we are talking about CSNP, a 501c3 Non-Profit organization that provides free cyber safety training for organizations and individuals. If you are a Small to Medium-sized Business (SMB) that needs a free resource on cyber safety or you are individual that wants to get started or further their career in cybersecurity with an organization that has great content and skill resources Topics we discuss: Her Volunteer Work with Non-Profit Cyber Safety Education CSNPThe mission of CSNP Chapters and CommitteesFree Cyber Safety Resources offered by CSNP Keep listening.C...
2020-06-1818 min
Putting the AP in hAPpyEpisode 87: Audits to Evaluate Cloud Based Software Providers for Your AP Automation ProjectIf you are one of many AP teams that are now starting to look at implementing or upgrading AP Automation tools, then you need to listen to my guest Rhea Galsim. She will discuss audits to evaluate cloud-based applications to protect your company from potential data breaches, how to reduce risks, and stay cyber safe using cloud applications. Topics Covered: Soc 1 and Soc 2 AuditsPCI AuditsFrequency of AuditsPassword ManagersEncryption Standards for Cloud-Based EmailKeep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication tec...
2020-06-1142 minPutting the AP in hAPpyEpisode 86: Don’t Make Your Vendor Self-Registration Portal Too Complicated or Vendors Won’t RegisterBack talking about vendor self-registration portals this week expanding on one of the three ways to increase vendor adoption I recommended in Episode 85: by not making it complicated – or keeping it simple. Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentio...
2020-06-0416 minPutting the AP in hAPpyEpisode 85: 3 Ways to Increase Vendor Adoption for Your Vendor Self-Registration PortalVendor Self-Registration Portals as a result of the current Pandemic and what may be the new normal for Accounts Payable or AP may be getting a 2nd look. Whether you are looking at implementing a Vendor Self Registration Portal, getting back to the stalled project, or looking to increase your adoption rates for your current portal – this episode is for you. Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subs...
2020-05-2815 minPutting the AP in hAPpyEpisode 84: Leveraging Invoice Fraud Tools to Fight Fraud in Vendor ChangesCan you use a tool used to check for fraudulent invoices sent via email to check for fraud in vendor changes sent via email? Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast: Partners Page: Check An Inv...
2020-05-2114 minPutting the AP in hAPpyEpisode 83: Are Your Vendor Processes Manual? Here Are Automated Options for Authenticating Vendor Bank Change RequestsI know that due to recent events many of you are putting in extra effort to convert check payment vendors to ACH/EFT. Well, Cybercriminals also know and are taking advantage. Think.Digital Partners have reported that hackers attacked the world’s businesses 22 million times between April 13th and April 19th. This episode I talk about ways you can automate authentication to avoid fraud when you are using a manual process to update your vendor bank details. What do I mean by that?Keep listening.Check out my website www.debrarrichardson.com if you need help...
2020-05-1415 min
Putting the AP in hAPpyEpisode 82: Debra R Richardson and Diogène Ntirandekura Talk SAP S4 Hana Modules and the Vendor Master FileToday I have Diogène Ntirandekura on the podcast talking SAP and how the Vendor Master File is affected by and affects the purchasing, inventory, and invoice processes. Diogène is an SAP Consultant and SAP S4 Hana SME in multiple modules and gives us some insight, tips, and recommendations including how his goal is to curate a positive relationship between clients and consultants on the SAP project. Now this will be interesting. What We DiscussHow he contributes to his goal of SAP consultants and their clients having a positive relationshipLearn the purpose of the Materi...
2020-05-0750 min
Putting the AP in hAPpyEpisode 81: Debra R Richardson and Keith Wasnok Discuss Document Scanning, a Critical Part Of Your Business Continuity PlanDuring the Global Shelter in place, requirements were you or your team stuck at home trying to do research on invoices or complex vendor requests, but the key data you needed was back at the office in your desk files or file cabinets? Today I have on the podcast Keith Wasnok, and he is going to talk all about Document Scanning so that you can be prepared if you have to work remotely again. What We DiscussUse cases during this pandemic that he has seen with his customersThe different level of services offeredWhat makes it ea...
2020-04-3020 min
Putting the AP in hAPpyEpisode 80: The NIST Framework. Free Guidance to Manage and Reduce Cybersecurity Risk with Korinne JackmanAs of the recording of this podcast, the third week of April, the world is still in varying stages of the Global Coronavirus pandemic and shelter in place requirements. Many companies and their AP teams were abruptly sent home to work whether the company or the employee was prepared to deal with, among other things, the increased cybersecurity risks. Today I have on the podcast, Korinne Jackman, who will explain in detail the NIST Framework that was designed to help companies of all sizes put a plan in place to better manage and reduce cybersecurity risk. What We...
2020-04-2335 min
Putting the AP in hAPpyEpisode 79: A Conversation with Dr. Germaine Walker on Leading a Highly Skilled Workforce, Cybersecurity and the Future of Remote WorkToday I am talking with self-proclaimed (but I agree) “Pretty Cool” Dr. Germaine Walker, Freelance Dr. of Cybersecurity, and author of The Book About IT Leadership That Is Not Really About IT - Managing the SMEs. We discuss leadership, cybersecurity, motivating employees and tips on being safe while working remotely, working in the office or traveling. We discuss: How he found his passion for IT after his parents gave him one of the first computer video games His book The Book About IT Leadership That Is Not Really About IT - Managing the SMEs. and why he wanted...
2020-04-1634 min
Putting the AP in hAPpyEpisode 78: Pain Points and Challenges in Source to Pay and Purchase to Pay. 2020 Survey Results From Consider SolutionsToday I have Dan French, CEO of Consider Solutions on the podcast to talk about survey results that give insights on the global end-to-end Source to Pay process including pain points and whether management is focusing on those pain points. Dan also talks about what role behavior plays and what surprised or assured him in the results. Is technology the silver bullet?What role does behavior play in technology implementations?Is management focusing on the same pain points as their groups?Why is there a criticality of Vendor Master Data?Keep listening.Check out my we...
2020-04-0924 min
Putting the AP in hAPpyEpisode 77: AP Automation and Social DistancingAs we all continue to navigate home and professional life due to Social Distancing requirements amid uncertain times the ability to perform work at home can be a concern for Accounts Payable Leaders and Professionals. Today I have a guest Karim M Jinnah and AP Automation Business Advisor from Yooz, Inc. Yooz, Inc is a leading cloud-based automation solution provider, that was recognized as one of the Top 10 Accounting Solutions by CFO Tech Outlook in 2018, 2019 and 2020, and as Best P2P Solution by Fintech Breakthrough Awards also in 2018, 2019, and 2020. If you want to know what AP Automation is...
2020-04-0234 minPutting the AP in hAPpyEpisode 76: Working Remotely? How Vendor Self-Registration Portals Can HelpAre you working remotely and find that processing Accounts Payable Vendor requests take longer and are harder complete when you are not in the office? Let’s take a look at Vendor Self-Registration Portals and see how they can help you and your teamwork better remotely. Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP
2020-03-2614 minPutting the AP in hAPpyEpisode 75: Working Remotely? Confirming Vendor Changes When You Can’t Make That Phone CallIs both your Accounts Payable (AP) Vendor team AND vendor working from home due to the coronavirus COVID-19? What do you do when you have vendor changes and can’t make that confirmation? Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links...
2020-03-1912 minPutting the AP in hAPpyEpisode 74: AP Vendor Team Working from Home? Stay Productive With 4 KPIs TodayAre you and/or your Accounts Payable (AP) Vendor team working from home due to the coronavirus COVID-19? Want to know how to track productivity so you can prove your or your team are rock stars at home? Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy...
2020-03-1217 minPutting the AP in hAPpyEpisode 73: Privacy Laws and Vendor Data – You Need to CheckThe New York Shield Act will go into effect on March 21, 2020, for the State of New York residents. The California Consumer Privacy Act (CCPA) began enforcement on January 1, 2020, for the State of California residents and General Data Protection Regulation (GDPR) began enforcement in May 2018 for residents in EEA countries. What does that have to do with Vendor Maintenance? Let’s find out. Keep listening.. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudul...
2020-03-0512 minPutting the AP in hAPpyEpisode 72: Protect Yourself from an Email Scam TodayCybercriminals are evolving their fraud tactics every day to get fraudulent payments. Next hear about what actions companies took against two employees that fell for scams and what you can do to protect yourself. Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Li...
2020-02-2720 minPutting the AP in hAPpyEpisode 71: It’s Not All About Rebates – How I Made AP More Efficient Using Commercial CardsIf you are wondering how commercial card programs can make Accounts Payable more efficient this is the podcast for you. I am going to talk about a part of my journey as an AP Manager and how I used commercial cards – and no, it’s not all about rebates. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a fre...
2020-02-2023 min
Putting the AP in hAPpyEpisode 70: Let’s Get Happy About Brexit and Accounts Payable with Heather PetersThere’s a Putting in the AP in Happy and now there is Happy AP in the UK. My podcast guest today is the founder of Happy AP and she is talking about something that will make AP teams across the pond Happy, at least for this year, about “Brexit” and how she found her “Happy” in two AP activities that you may not equate with making you happy – but she did. Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and b...
2020-02-1325 minPutting the AP in hAPpyEpisode 69: You Need Vendor Maintenance Team Meetings and Here’s A Recommended AgendaAnother meeting? If you don’t currently have a recurring meeting with your Vendor team today’s episode will tell why you need one and give you a framework for keeping it structured and productive.Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Li...
2020-02-0615 minPutting the AP in hAPpyEpisode 68: Create Your Vendor Onboarding Policy – A Must Have for Vendor MaintenanceIf you’re working in Accounts Payable (AP) Vendor Maintenance and your department does not have a Vendor Onboarding Policy or a section in the Accounts Payable Policy address the onboarding of vendors – now is your chance. Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee...
2020-01-3020 minPutting the AP in hAPpyEpisode 67: Implementing a Vendor Self-Registration Portal? Tips to Get Your Vendor Master File ReadyCleaning your Vendor Master File (VMF) is something that we all know needs to be done, however, it can easily be pushed aside to focus on other activities that save time or money or generate revenue such as Accounts Payable (AP) automation projects or a discount program. That is until you finally get approval for that vendor self-registration portal and happily, your focus finally turns to the VMF. Here are some tips to get ready. Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing aut...
2020-01-2316 minPutting the AP in hAPpyEpisode 66: Cybersecurity from an Accounts Payable Manager’s ViewToday we have a guest Debbie Kirby who has worked as an Accounts Payable Manager, and today we are continuing with Part 2 of our interview. Part 1 was AP Automation and on today’s episode we are talking Cybersescurity. Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Co...
2020-01-1615 minPutting the AP in hAPpyEpisode 65: Skills to Learn from a Technology Minded Accounts Payable ManagerToday we have a guest Debbie Kirby who has worked as an Accounts Payable Manager, and we are talking about what it takes as an AP manager to be successful with AP Automation projects. Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. ...
2020-01-0919 minPutting the AP in hAPpyEpisode 64: Lessons Learned From One Government Incident to Prevent Employee FraudToday we are going to talk about the lessons we can learn from an incident where an employee stole millions of dollars via ach, wire transfers and credit card payments over a 3 year period before being caught. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Free download: Vendor Validation Reference List with Resource LinksLinks mentioned in the podcast: Blog Post: Get Your Vendor Setup & Maintenance Desktop Procedur...
2020-01-0217 minPutting the AP in hAPpyEpisode 63: Best Practices for Accounts Payable vs Accounts ReceivableToday’s episode is based on a guest blog post by Tesorio and it talks about the differences between Accounts Payable and Accounts Receivable and the best practices to help your company manage both sides since they are both critical to business health. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Free download: Vendor Validation Reference List with Resource LinksLinks mentioned in the podcast: Tesorio – www.tesorio.co...
2019-12-2617 minPutting the AP in hAPpyEpisode 62: 3 Scenarios for One-Time VendorsToday’s episode is on One-Time Vendors. Not only 3 scenarios that I think should be a One-time vendor, but also some considerations with your Accounting System or ERP and your vendor setup process. Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Link...
2019-12-1913 minPutting the AP in hAPpyEpisode 61: Top 3 Fraud Risks Accounts Payable Teams Need to Watch Out For in 2020Today we have a guest Geoffrey Simpson a Ph.D. student in Cyber Security who is also launching a startup called Breach Management, LLC. Do you know which Top 3 Fraud Risks you need to watch out for in 2020? Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy...
2019-12-1234 minPutting the AP in hAPpyEpisode 60: How Vendor Maintenance May Need to Prepare in 2020 for the Expected IRS 1099-NEC FormAre you and your Vendor Team getting ready for 2020? Let’s talk about the IRS 1099-NEC form! Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast: W-9 Manager – Use Discount Code HAPPY19 for 10% off: www.w9manager.com 5...
2019-12-0512 minPutting the AP in hAPpyEpisode 59: 4 Questions to Ask of Your Vendor Setup and Maintenance Process For 2020Are you and your Vendor Team getting ready for 2020? I have 4 questions you should ask of the vendor's setup & Maintenance process for the new year. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the podcast: Blog: Ge...
2019-11-2716 minPutting the AP in hAPpyEpisode 58: Responses to the 3 Most Frequent Reasons Given to Not Submit a W-9 During Year-EndWe have all been there. It’s that time of year (or not) and thought it would be a great time to talk about three of the most frequent questions AP Vendor Maintenance gets from vendors and internal employees when they do not want to submit a W-9. Let see if you agree with my list. Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud. Subscribe today to be entered in the subscri...
2019-11-2115 minPutting the AP in hAPpyEpisode 57: How Well Does Pre-Notification Protect Your Company from Fraudulent Vendor ACH Payments?Can Accounts Payable team members spot phishing attempts 100% of the time? They get sick and come into work, they are rushed, it’s month-end, they are worried, distracted. Add authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payment. That means you need to verify the vendor's name matches the account holder’s name of the bank account. Can you do that with a Pre-Notification?Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it fr...
2019-11-1416 minPutting the AP in hAPpyEpisode 56: Charity Fraud in 2019 - Don't Send Crooks Money on Giving TuesdayWhat do you need to know to research and validate charitable organizations so you don’t send crooks your company’s intended tax-deductible contribution that is supposed to help those in need? Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links mentioned in the p...
2019-11-0717 minPutting the AP in hAPpyEpisode 55: Digital Employees in Accounts Payable - Two Use Cases for Robotics Process Automation (RPA)Wilton White of Diversified Robotic is making a return to the podcast with two Robotics Process Automation (RPA) use cases and he also tells you how to avoid “Bot Abandonment” – Yes that is a thing. Make sure you stay tuned through the end since Wilton has a special offer for all Putting the AP in hAPpy Podcast listeners! Keep listening. Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud. Subscribe today to be entered in the sub...
2019-10-3126 minPutting the AP in hAPpyEpisode 54: How to Collect Vendor W-9s Before Year-EndDo you and your team find yourselves near Year-End with W-9s to collect? I have a strategy that will get that W-9 collect or protect your company from payments without the W-9. Keep listening.Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls and best practices to it from fraud. Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug. Links ment...
2019-10-2413 min