Shows
Behind the Workflow014: Podcast Movement 2025 Recap: AI, Authenticity & The Future of Podcast WorkflowsAre you keeping up with the biggest shifts in podcasting—or risking being left behind? In this special team episode of Behind the Workflow, all four co-founders of Northflow sit down to recap everything we learned at Podcast Movement 2025.From industry-wide debates on AI to the future of podcast workflows, we’re breaking down the biggest trends, the hottest conversations, and the behind-the-scenes takeaways from sharing the stage at the world’s largest podcasting conference.In this episode, you’ll learn:What creators really think about AI—and why most see it as an assistant...
2025-09-0337 minBehind the Workflow013: From Format to Flow: How to Build Podcasts That Scale Without Losing CreativityAre you building your podcast systems with intention—or patching things together with duct tape? In this episode of Behind the Workflow, Simona Costantini and Taly Melo sit down with podcast creative strategist and producer Jullian Androkae, co-founder of Pod Vision, to talk about designing standout formats, smarter workflows, and tools that actually scale with you.From crafting unique show structures to automating editing pain points, Jullian shares the exact processes he uses to help podcasters—from indie creators to big brands like Coca-Cola and TurboTax—produce shows that are creative, sustainable, and audience-focused. If you’ve ever str...
2025-08-2037 minBehind the Workflow012: Scaling with Heart: How Haley Hatcher Built a Podcast Business That Runs ItselfAre you running your podcast like a business—or a bottleneck? In this episode of Behind the Workflow, Simona Costantini and Taly Melo sit down with podcast agency founder Haley Hatcher of Heart Centered Podcasting to talk about workflows that serve your mission and your life.From SOPs that make scaling a breeze to calendar boundaries that preserve your sanity, Haley shares how she went from overnight solopreneur to full-service agency owner—without ever touching the editing timeline herself. If you’re ready to grow your podcast biz without micromanaging every episode, this one’s for you.In...
2025-08-0634 minBehind the Workflow011: Why Your Podcast Workflow Isn’t Working (And What To Do About It)Are you building a podcast workflow that fuels your brand—or one that fuels your burnout? In this episode of Behind the Workflow, Simona Costantini and Taly Melo sit down with podcast strategist and marketing queen Ana Xavier of The Podcast Space to talk about podcasting with purpose, planning smarter—not harder—and building systems that actually work for the long haul.From cross-eyed teleprompter fails to why summer is secretly the best time to grow your audience, Ana takes us behind the curtain of her content strategy and personal workflow as a solo creator. If you’ve ever...
2025-07-2337 minBehind the Workflow010: Podcast Systems That Actually Work (Even If You're a Team of One) with Dream HarperDo your podcast systems feel like a well-oiled machine—or a chaotic game of content whack-a-mole? 🎧😵💫 In this guest episode of Behind the Workflow, Simona Costantini and Taly Melo welcome podcast strategist and organized queen Aldreama “Dream” Harper to unpack what it really takes to launch, host, and grow a podcast that supports your business without burning you out.From pet roosters named Percy 🐓 to managing 400+ podcast episodes (!), Dream shares her journey from radio request lines to running podcast bootcamps and systems that actually stick. This one’s packed with insight, laughter, and plenty of workflow wisdom.In this episode...
2025-07-0937 minBehind the Workflow009: Batching vs Real-Time Content Creation: Which Workflow Actually Works in 2025?Are you batching your content or flying by the seat of your content calendar? 😅 In this episode of Behind the Workflow, Simona Costantini and Taly Melo go deep on one of the biggest creator questions of 2025: Should you batch your content, or create in real-time?They share the stats, the Reddit debates, and their own agency-tested strategies for building a content system that actually works—whether you're a solo creator or managing 10+ podcast clients.In this episode, you’ll learn: 🧠 Why context switching kills creativity—and how batching protects your brain 📅 How to batch wi...
2025-06-2524 min
Podcasting Morning Chat325 - YouTube Updates, Introducing North Flow, and Industry CommentaryYouTube just added a community tab for creators, and we think it’s a real advancement! It’s news day, and we’re bringing you the latest podcast industry headlines! We share our takes on platform updates, shifting charts, upcoming events (including the Empowered Podcasting Conference), and what the latest Cumulus study reveals about listener behavior. We’re also joined by friends Simona Costantini and Taly Melo to share their new podcast management system, North Flow. Designed for solo podcasters, agencies, and networks, it helps streamline everything from guest booking to episode planning and team collaboration. If your workflow feels cl...
2025-06-1852 minBehind the Workflow008: Why Your Podcast Workflow Isn’t Ready to Scale (Yet) — Fix These 5 BottlenecksIs your workflow secretly holding your podcast back from growing? 😵💫 You’re not imagining it. In this episode of Behind the Workflow, Simona Costantini and Taly Melo break down five sneaky signs your system isn’t scalable—and what to do about it.From onboarding overload to chaotic tool stacks, this is the ultimate reality check for creators and agencies who want to stop surviving and start scaling—with clarity, confidence, and calm.In this episode, you’ll learn:🚧 Why “I’ll just do it myself” is killing your capacity (and what to do instead)📉 The hid...
2025-06-1124 minBehind the Workflow007: Burnout-Proof Your Podcast Workflow: 6 Essential Strategies for Creators & AgenciesIs your podcast process secretly draining you? 😰 You’re not alone. In this episode of Behind the Workflow, Simona Costantini and Taly Melo unpack the six critical strategies podcast agencies and creators need to implement to avoid burnout and stay aligned with their purpose.Whether you're juggling multiple clients or running a solo show, this is your permission slip to do things differently — with systems that support your creativity (not sabotage it).In this episode, you’ll learn:How to recognize early signs of burnout in yourself and your teamThe biggest workflow mistakes podcast agencies...
2025-05-2821 minBehind the Workflow006: Why Most Podcast Workflows Fail (And How to Fix Yours for Good)Still stitching Trello, Google Forms, and Zapier together to manage your podcast production? It’s costing you more time (and money) than you think. In this episode, we show you how to finally streamline and scale — without duct tape.In this episode of Behind the Workflow, Simona and Taly rip off the duct tape and shine a bright, beautiful light on the hidden chaos lurking behind most podcast production systems. If you’ve ever stitched Trello, Google Forms, and Zapier together with crossed fingers and whispered prayers — this one’s for you.They dive deep into why p...
2025-05-1425 minBehind the WorkflowNew Calendar, Forms, AI Tools, and Production Planner for Podcasters | Northflow Bi-Weekly Marketing UpdateWelcome to the Northflow Bi-Weekly Marketing Update — where we share the latest tools designed to help podcasters save time, simplify workflows, and scale with ease.In this update, we’re diving into brand-new features that just launched inside the Northflow platform:A built-in Calendar system that replaces tools like Calendly and syncs directly with Google CalendarPowerful Forms that auto-generate podcast episodes, eliminating back-and-forth adminAn upgraded Production Planner to map out seasons, themes, and weekly episodes at a glanceNew AI tools to streamline content creation, outline episodes, and generate visual assetsOur ultra-efficient Quick Task Mode for faster, smoo...
2025-05-0713 minBehind the Workflow005: Stop Duct-Taping Your Podcast Workflow: How to Simplify & Scale Without ChaosStill stitching Trello, Google Forms, and Zapier together to manage your podcast production? It’s costing you more time (and money) than you think. In this episode, we show you how to finally streamline and scale — without duct tape.In this episode of Behind the Workflow, Simona and Taly rip off the duct tape and shine a bright, beautiful light on the hidden chaos lurking behind most podcast production systems. If you’ve ever stitched Trello, Google Forms, and Zapier together with crossed fingers and whispered prayers — this one’s for you.They dive deep into why p...
2025-04-3019 minBehind the WorkflowBi-Weekly Marketing Update: Northflow Platform OverviewIn this biweekly marketing update, we provide an overview of the Northflow platform, a comprehensive podcast production workspace. Designed to replace multiple tools like spreadsheets and Trello boards, North Flow streamlines podcast production by centralizing episodes, tasks, and assets in one hub. We guide users through various features, including creating workspaces, managing tasks, inviting collaborators, and utilizing customizable templates for different podcast shows and episodes. The platform enhances visibility, efficiency, and collaboration, making it ideal for podcasters, managers, and agencies. Visit www.northflow.io to request an invite and book a demo call....
2025-04-2306 minBehind the Workflow004: How to Manage Multiple Podcasts Without Burnout (or Chaos)In this episode of Behind the Workflow, Simona and Taly dig deep into the glorious chaos of running multiple podcasts—without letting a single ball drop. From disorganized notebooks to post-its gone rogue, they unpack the strategies, systems, and mindset shifts that help podcasters and agencies keep their shows on track and their sanity intact.Fresh off a multi-city speaking tour (Podcast Movement Evolutions, Growth Now Live, and the Podcasting Moms Conference), Simona shares agency-tested insights for juggling production schedules, creating batching systems, delegating with confidence, and protecting your energy like it’s your last cup of coff...
2025-04-1631 minBehind the WorkflowPodcast Guest Intake Forms, Podcast Website Creation and Guest Communication: Northflow's Bi-Weekly Marketing PulseIn this bi-weekly marketing update, Taly takes the mic solo while Simona is away at a conference, delivering the latest updates from Northflow.Taly walks through powerful new features launching soon, including customizable forms (bye-bye, Google Forms!) and show sites that automatically update with your latest episodes—no extra subscriptions required. Whether you're a solo podcaster or an agency, these tools are built to simplify your workflow and save you serious time.She also shares a behind-the-scenes moment of transparency about a Zapier automation mishap that CC’d 29 users in one email. The good news? The...
2025-04-0909 minBehind the Workflow003: Building a SaaS from Scratch: What It Really Takes (No VC Money)In this episode of Behind the Workflow, Simona, Taly, and Fran take you behind the scenes of building Northflow—a podcast production SaaS built from the ground up without outside funding.What does it really take to bootstrap a product in a world that moves fast, demands more, and doesn’t wait for perfection? The trio unpacks the real challenges of staying lean, staying focused, and letting community feedback lead the roadmap.From sleepless nights to strategic prioritization (with a side of laughter and banter), they dive into why bootstrapping might be slower—but it’s powerf...
2025-04-0221 minBehind the WorkflowNorthflow in Motion: Your Bi-Weekly Marketing Pulse — New Calendar View, Custom Templates & Production Schedules InsideIn this bi-weekly marketing update, Simona and Tally provide an in-depth look at Northflow's first three months of public growth. They discuss the new features they've launched, like the calendar view, production schedules, and custom templates, and the newly implemented Kanban view. They talk about some struggles they've faced, like bootstrapped funding constraints and slow responses during spring break, but highlight the benefits of close user communication. Exciting upcoming features like forms and a booking calendar are teased, promising even more improvements. Join the journey and book your demo call today!00:00 Introduction and Overview
2025-03-2614 minBehind the Workflow002: How to Streamline Your Podcast Production with the Right Management ToolsIn this episode of Behind the Workflow, Simona and Taly dive into the impact of management tools on podcast production. Are your workflow tools making your life easier, or are they secretly sabotaging your process? They break down how the right systems can save time, reduce stress, and help podcasters stay organized without the chaos.With insights from podcast producers, agencies, and business owners, they explore the difference between a streamlined, automated workflow and the all-too-common struggle of spending nine hours on an episode before it even gets published.🔑 Key Themes & Takeaways:The Power of...
2025-03-1914 minBehind the Workflow001: How We Built Northflow: The Startup Story Behind a Game-Changing Podcast Management ToolIn this very first episode of Behind the Workflow, we’re pulling back the curtain on Northflow—who we are as founders, why we built this platform, and what we hope to bring to the podcasting community. Join me, Simona, along with my co-founders Taly and Fran, as we introduce ourselves, share our journeys, and discuss the vision behind Northflow. Though our fourth co-founder, Netto, couldn’t join us for this episode, we’ll be giving you a behind-the-scenes look at his contributions as well.Northflow is built by creators, for creators, with the goal of making podcast...
2025-03-1918 minBehind the WorkflowTrailer | Behind the Workflow Powered by NorthflowLooking for expert insights on how to streamline, scale, and optimize your content production? You’re in the right place! Behind the Workflow is your go-to resource for podcast networks, agencies, content creators, and YouTubers who want to refine their workflows, improve efficiency, and keep their production running smoothly.Hosted by Simona Costantini and Taly Melo, this show dives into everything you need to know—from managing client workflows and scaling production to leveraging the best tools in the industry. Whether you’re a solo podcast manager, a content creator juggling multiple platforms, or running a full-scale agency...
2025-03-0701 min
As It Relates to Podcasting with Simona CostantiniWhy Your Lack of Podcast Management Systems Will Tank Your PodcastImagine having every tool you need to manage your podcast right at your fingertips. Sounds ideal, right? That's exactly what we’re crafting with NorthFlow, and today, I'm thrilled to take you behind the scenes of this game-changing project.In this episode of As It Relates to Podcasting, I’m introducing you to NorthFlow, an innovative podcast project management system designed to streamline podcast production and elevate efficiency. Joined by Taly, another one of NorthFlow’s founders, we discuss the importance of organization, time-saving automations, and effective collaboration features offered by NorthFlow. Ideal for podcasters and agencies, Northfl...
2024-12-1914 min