Shows
The Cost Codes ShowTired of fronting job costs? A smarter subcontractor cash strategyIn this episode of The Cost Code Show, Ryan Gilmore sits down with Robbie Reynolds, VP of Business Development at Billd, to unpack one of the biggest challenges trade contractors face: cash flow. Robbie explains why subcontractors often end up acting as the bank on construction projects, how long payment cycles create pressure on growth, and what contractors can do to build a smarter capital strategy instead of relying on gut instinct.
The conversation covers practical ways to think about liquidity, capital stack planning, financing costs, and tools like lines of credit, supplier terms, pay app advances...
2026-03-1125 minThe Cost Codes ShowDialed-in certified payroll: Leveling up your prevailing wage gamePrevailing wage work can be incredibly profitable… Until one “small” payroll mistake turns into a massive compliance problem. In this episode of The Cost Codes Show, host Ryan Gilmore sits down with Jack Biltis, President and Co-founder of eBacon, to unpack what trade contractors really need to know about certified payroll, prevailing wage compliance, and fringe calculations.
Jack shares what he’s seen firsthand: why contractors get burned (even when mistakes are innocent), how the best-run shops build a repeatable certified payroll process, and why getting time collection and documentation right is the difference between smooth audits and pain...
2026-02-1135 minThe Cost Codes ShowKeep, fix, or ditch QuickBooks? A contractor’s reality checkKey takeaways
Most contractors haven’t outgrown QuickBooks, they’ve outgrown a poor setup. Misconfigured cost codes, wrong QuickBooks versions, and misuse of classes or chart of accounts are the real culprits behind bad job costing.
Moving to a mid-tier construction ERP can be a step backward. While platforms like Sage or Foundation offer strong job costing, they often sacrifice usability, integrations, automation, and efficiency.
QuickBooks shines when paired with the right tools. Contractors can unlock enterprise-level workflows by layering purpose-built construction software on top of QuickBooks instead of replacing it.
Technology decisions shou...
2026-01-0945 minThe Cost Codes ShowSubcontractors, Washington, and What Comes Next: Policy Moves That MatterIn this episode of The Cost Code Show, Ryan Gilmore sits down with Mike Oscar, Director of Government Relations for the American Subcontractors Association (ASA), to unpack what is really at stake for subcontractors in 2025 and 2026. Mike breaks down how ASA is fighting on Capitol Hill to protect subs on issues like prompt payment, change order reform, tax policy, and workforce development, translating dense legislation into real-world impacts on cash flow, margins, and hiring.
They dig into how new federal rules, the National Defense Authorization Act, and major tax changes all tie back to day-to-day subcontracting work...
2025-12-1025 minThe Cost Codes ShowAdvising Through Uncertainty: Guiding Construction Clients in Volatile TimesAdvising through uncertainty in construction—that’s the focus of this conversation with Deb Defer, Director of CAS Consulting at Woodard. Deb shares the playbook she’s refined across decades in and around construction: from defining CAS the right way, to month-end rhythms that keep owners confident, to the specific numbers that actually move the needle on jobs and margins.
We cover early-warning signs (like AP overtaking AR), why consistent WIP methodology matters, and how to simplify job costing so field teams actually participate. Deb also explains how to design a tech stack the crew will use, why fo...
2025-11-0628 minThe Cost Codes ShowThe pro PM: Avoiding the little mistakes that cost you bigIn this episode of The Cost Codes Show, we sit down with Construction Yeti founder and owner’s rep, Matt Graves. Drawing on his experience as a subcontractor PM and now as an adviser to trade contractors, Matt lays out practical systems, like simple rituals, clear roles, and tighter field-to-office communication, that help crews deliver profitably without drowning in paperwork or dashboards.
What you’ll learn in this episode:
Why a lightweight PM “rulebook” keeps projects on track (and your team aligned)
Field–office communication habits that prevent rework and surprises
How to write chan...
2025-10-0831 minThe Cost Codes ShowWhere’s my money? Cracking the code on construction profitsIn this episode of The Cost Code Show, we sit down with Coltivar founder and construction profitability expert, Steve Coughran. With experience as a contractor, a CFO, and now as a strategic consultant, Steve unpacks why “knowing your numbers” is the foundation of building a profitable, resilient construction business.
What you’ll learn in this episode:
Why “knowing your numbers” is the key to running a profitable, resilient construction business
The four levers of profitability every contractor should master
How to use job costing as a feedback loop to sharpen estimating and pricin...
2025-09-1038 min
Bookkeepers On Fire with Deb & Donna🔴 Bookkeepers On Fire | Live with Tonya SchulteSurprise Thursday Stream 🔥We went LIVE with Tonya Schulte—construction accounting pro + connector-of-dots. From a yard-sale textbook to WIP wizardry and go-give leadership…this one delivered.🏗️ From Yard Sale to Job Costing Pro: Tonya’s origin story started with a 1970s accounting book and led to a career devoted to construction accounting (yes, WIP > wishful thinking).🔧 Right App, Right Fit: For commercial trade contractors she likes Knowify; for homebuilders, Adaptive; and keep an eye on JobTread—the fit matters more than the hype. 💡 Results > Reports: Discovery starts with the owner’s life goal (hello, ranch d...
2025-09-0437 min
The Cost Codes ShowLead like a CEO: Transform your construction businessIn this episode of The Cost Codes Show, Knowify CEO and co-founder Marc Visent joins Knowify Head of Content, Ryan Gilmore, to unpack what it really means to lead like a CEO in the construction industry. From his unique journey from law to software, Marc shares valuable lessons on leadership, hiring, transparency, and balancing vision with day-to-day execution. Whether you're growing a team or modernizing your operations, Marc offers actionable strategies that any construction business owner can apply today.
Key highlights:
Marc’s transition from lawyer to SaaS CEO, and what trade contractors can learn from it...
2025-08-2835 min
The Cost Codes ShowLead like a CEO: Transform your construction businessIn this episode of The Cost Codes Show, Knowify CEO and co-founder Marc Visent joins Knowify Head of Content, Ryan Gilmore, to unpack what it really means to lead like a CEO in the construction industry. From his unique journey from law to software, Marc shares valuable lessons on leadership, hiring, transparency, and balancing vision with day-to-day execution. Whether you're growing a team or modernizing your operations, Marc offers actionable strategies that any construction business owner can apply today.
Key highlights:
Marc’s transition from lawyer to SaaS CEO, and what trade contractors can learn fr...
2025-08-1435 min
Cillers Developer ExperienceCillers Developer Experience - Ventsislav PetrovMeet Ventsislav Petrov, Frontend Developer at Knowify.Topic: AI-Assisted Enterprise CodingVentsislav shares his experience and insights - some highlights from the conversation:🤯 He writes 100% AI code now - only does analysis, architecture and orchestration while AI handles all the typing⚡ Got 4000x performance improvement in 12 iterations - turned an 8-hour data analysis into 4 minutes with the same dataset💸 Burns 50 million tokens in a single day - doesn't care about token limits because the ROI on complex problems is massive📚 Spends more time reading documentation than code - because AI writes so much code so fast tha...
2025-07-3154 min
Blue Collar BallersFrom Lawyer to $10M+ Trades SaaS | How Marc Visent Is Solving Contractings Most Common Profit LeaksWhat happens when a corporate lawyer helps a plumber recover $60K in missed revenue—and stumbles into a broken industry?He builds a business to fix it.In this episode of Blue Collar Ballers, I sit down with Marc Visent, founder and CEO of Knowify, a construction management platform now used by over 2,000 contractors. We unpack Marc’s journey from the legal world into construction tech—and the costly mistakes most contractors don’t even realize they’re making.You’ll learn:The one insight that sparked Knowify—and revealed how much money con...
2025-05-0152 min
Construction Junction: Where Construction Meets AccountingMastering W-9 Collection for Construction ComplianceWelcome to The Profit Constructors! Join Tonya Schulte as she delves into the vital process of collecting and managing W-9s in the construction industry. In this episode, Tonya shares expert tips to help you stay compliant with 1099 reporting requirements, ensuring a seamless workflow through effective organization.
Discover the importance of making W-9 collection a standard part of your vendor onboarding process and learn how to safeguard sensitive information using digital tools like Knowify and QuickBooks Online. Tonya highlights the significance of verifying form completeness and the benefits of annual updates to keep your records current.
2025-01-0802 min
Sarah Westall - Business Game ChangersBattlefield Weapons Deployed on Civilians, Drone Technology, DEW and AI w/ Chris HeavenChris Heaven, CEO of Survival Dispatch, joins the program to discuss the developments in military weapons including drone technology. The advancements in technology continue to outpace the military's ability to defend itself from an attack. He shares how these weapons are being used on civilians more and more for different agendas. You can learn more about Heaven and his work at https://survivaldispatch.com/
Links Mentioned in show:
Leela Quantum: Learn more about Leela’s Quantum Tech at https://bit.ly/3iVOMsZ or at https://SarahWestall.com/shop
Mitocure RX: Get long term results with Methylene Blue & Mitochondria Support at https...
2024-05-2648 min
Business Game ChangersBattlefield Weapons Deployed on Civilians, Drone Technology, DEW and AI w/ Chris HeavenChris Heaven, CEO of Survival Dispatch, joins the program to discuss the developments in military weapons including drone technology. The advancements in technology continue to outpace the military's ability to defend itself from an attack. He shares how these weapons are being used on civilians more and more for different agendas. You can learn more about Heaven and his work at https://survivaldispatch.com/ Links Mentioned in show: Leela Quantum: Learn more about Leela’s Quantum Tech at https://bit.ly/3iVOMsZ or at https://SarahWestall.com/shop Mitocure RX: Get long term results with Methylene Blue & Mitochondria Support at https...
2024-05-2648 min
Sarah Westall - Business Game ChangersBattlefield Weapons Deployed on Civilians, Drone Technology, DEW and AI w/ Chris HeavenChris Heaven, CEO of Survival Dispatch, joins the program to discuss the developments in military weapons including drone technology. The advancements in technology continue to outpace the military's ability to defend itself from an attack. He shares how these weapons are being used on civilians more and more for different agendas. You can learn more about Heaven and his work at https://survivaldispatch.com/
Links Mentioned in show:
Leela Quantum: Learn more about Leela’s Quantum Tech at https://bit.ly/3iVOMsZ or at https://SarahWestall.com/shop
Mitocure RX: Get long term results with Methylene Blue & Mitochondria Support at https...
2024-05-2648 min
The Tech Talk for Accountants ShowEpisode 333: Tonya Schulte-Mastering the Niche: Establishing Authority in your Field
Tonya Schulte, the co-founder of Schulte and Schulte, LLC,
had gained enough experience working for nearly 20 years in the corporate world
of construction to "bring it home" and launch her own business. She
is a mother of three "office helpers" who serve as catalysts to keep
her active. She is married to Joe, her co-founder.
Along with managing her own business, she enjoys
demonstrating to other accounting professionals who focus on the construction
industry how to enhance their businesses by utilizing tactical tools like
Knowify.
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2023-07-3147 min
The Build Zone Podcast - A Construction PodcastABC & GCI Coffee Break Podcast-Episode 62: Cam Garrant, Vice President of Marketing for KnowifyPresenting Partner-Skilled Trades Partners-We got to sit down and talk to Cam Garrant, Vice President of Marketing for Knowify. Knowify empowers trade and subcontractors with the tools and insights to manage their finances, teams, and projects more effectively. It can handle your budgeting, bidding, job costing, invoicing, and much more – all in one place. We learned that Cam grew up in Wilmington and loves helping small businesses do what they do. The "Pod Squad" talks about meteors, aliens and time travel! This is a good one! Thanks for listening.
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Support this podcast: https://podcasters.spotify.com/pod/show/abc...
2023-02-2445 min
The Art of ConstructionKnowing Your Net Profit Margin Per JobMarc Visent, Co-Founder & CEO of Knowify, joins us for episode 268 of Art of Construction. "I have no idea how much money I make per project." "WHAT!!?!?!"It was when Marc Visent first heard these words from a contractor that his vision for Knowify became crystal clear. Combining the best of CRM, project management and invoicing software, Knowify is an all-in-one tool to manage your company's operations for small contracting businesses. Their original specialty is providing job costing software to help them manage cost estimates, time keeping, and profitability data. Recently they have taken this o...
2022-06-3055 min
Leaders Who ScaleRevisiting Your Vision - Todd Hess - Leaders Who Scale - Episode # 015For business owners that are just starting out, the are many challenges awaiting them, and even as they grow the challenges just evolve. Todd Hess founded Todd A. Hess Painting Co which is built on a 21st-century business model that started as a 1 man operation and has grown exponentially. Get ready to learn about the five biggest challenges new businesses need to solve, how to take another look at your vision for the company, and what business owners need to look for when choosing a new software solution.
Takeaways:
There are five big challenges th...
2022-06-1643 minConstruction Junction: Where Construction Meets AccountingThe Construction Junction Episode 15: Knowify SoftwareThe Construction Junction host welcomes Knowify expert Terrin Kalian. The two discuss the benefits and options that using Knowify can add to your Construction business. They welcome product user Gregg MacDougall from Gregg Home Services and talk about what real outcome has been achieved after using Knowify. To learn more about What our team does and the tech stack we support, please email us at Hello@theprofitconstructors.com
2022-03-1035 minConstruction Junction: Where Construction Meets AccountingThe Construction Junction: Word on the Street at Scaling New Heights 2021 part 2This very special episode features highlights from industry leaders attending Scaling New Heights conference 2021. Our host Tonya Schulte gives our listeners a real "Word on the Street" vibe from the conference. Welcome our guests:
Marc Viscent with Knowify
Justin Hatch from Reach Reporting
Brandon Morris with Barrons Inc
Andrew Wall from CPA4it
Manny Torres with Rock My Image
as well as founder and members from Roundtable Labs
Get a glimpse into their lives, their companies and their conference experiences. Lastly, Tonya herself is asked a...
2021-12-091h 07
What's Your "And"?415: Dan de Roulet is a Co-Founder & Judoka [podcast]Dan de Roulet, Co-Founder of Knowify, LLC., talks about how he discovered his passion for Judo, getting his kids involved with it, and how it has helped him develop resilience in being an entrepreneur running a business!
2021-09-0124 minConstruction Junction: Where Construction Meets AccountingConstruction Junction Episode 5Roundtable Lab presents Construction Junction podcast, the junction between accounting and construction. Our host Tonya Schulte welcomes Richard Roppa-Roberts of Roundtable Lab and several friends from the Roundtable groups, including Matthew Fulton of Parkway Business Solutions, Jim McCarty of Craftsmen CPA, and Louise Pooley of Pooley Accounting Services. Tonya and Richard dive in and share all the benefits of Roundtable Labs. The group shares their experiences and their growth opportunities since being a part of Roundtable Lab. Also mentioned in this episode are their favorite apps and products from Knowify, Clockshark, Relay Financial and Financial Cents. Join us as...
2021-05-131h 11Construction Junction: Where Construction Meets AccountingConstruction Junction Episode 1Our host Tonya Schulte explores the junction between accounting and construction. This months episode features Knowify product. Tonya welcomes expert Terrin Kalian from Knowify and user Ryan Balentine from Contour Audio. Join us in discovering how to help your company run with the big dogs.
2020-12-1550 min
SRC Toolbox PodcastWhy we use Knowify Project Management SoftwareA year ago we started using a project management software called Knowify. We picked it over Builder Trend and it's really helped us be more efficient as a business.
But how does it help our clients?
And if you're a contractor, how can it help you? For one, you can get 20% off by using our promo code KNOWBILLG.
Have a listen and find out how Knowify, Quickbooks and Plooto makes everyone's renovation better.
2018-12-1021 min
Building Optimal#09: Karine Woodman, Bookkeeping Best PracticesKarine Woodman is the Founder of 24 Hour Bookkeeper, a company with expertise in construction accounting and systems integration. Karine has spoken extensively on construction bookkeeping topics, and is one of the best minds in the industry. She has built an award-winning team that strives to help businesses create efficient systems and simplified workflows using QuickBooks Online and 3rd party applications. She’s passionate about entrepreneurship, loves the world of business, and is on a mission to guide businesses to financial clarity.
Show Notes:
[2:30] – The systems you need to create a best practice accounting system.
[4:35] – The ben...
2018-04-0735 min