Shows
Productivity NerdEpisode 45.5 - Inbox Zero Explained: Why 2,000 Unread Emails Are the Real ProblemInbox Zero. Two words guaranteed to make some people twitch.In this mini episode of Productivity Nerd, Kathy Soulsby makes a passionate (and slightly sweary) case for why Inbox Zero isn’t the problem...inbox overwhelm is.If you’ve ever opened your email, seen four figures glaring back at you, and quietly closed the tab again… this one’s for you.Kathy shares: Why leaving thousands of emails unread is far more extreme than clearing themA horror story involving a volunteer inbox, zero structure, and a folder optimistically titled “To Do”Why “select a...
2026-02-1815 minProductivity NerdEpisode 45 - Working With Your Cycle: Productivity Tips for Hormone-Heavy Days, with Liz SherlockWhat do mood swings, motivation dips, and your productivity have in common? Hormones, baby. In this episode of Productivity Nerd, host Kathy Soulsby chats to nurse and clinical hypnotherapist Liz Sherlock about how our hormonal cycles can mess with our mojo - and what to do about it.If you’ve ever wondered why you feel like Superwoman one week and a sentient sock the next, you’re not imagining it. From the gym to the boardroom, hormones like oestrogen, progesterone, and cortisol can have a huge impact on how we work, thin...
2026-02-1141 minProductivity NerdEpisode 44.5 - Toxic Productivity and the Hungry Ghost ProblemEver feel like no matter how much you get done, it’s never quite enough? Like you're on a hamster wheel powered by colour-coded to-do lists and vague guilt?In this episode, Kathy talks about toxic productivity - that sneaky voice that tells you to "try harder" even when you're running on fumes. We’ll meet the ancient metaphor of the “hungry ghost” (spoiler: it’s not just a spooky concept, it might actually live in your inbox) and explore why modern hustle culture leaves so many of us feeling hollow.This isn’t a productivity...
2026-02-0408 minProductivity NerdEpisode 44 - Living Forward by Michael Hyatt, with Claire EnnionIn this episode of Productivity Nerd, Kathy Soulsby is joined by her fellow productivity enthusiast Claire Ennion for a deep dive into Living Forward by Michael Hyatt and Daniel Harkavy. This isn’t your standard self-help hustle fest. It’s about escaping “the drift” - that sneaky slide into autopilot - and creating a Life Plan that helps you live on purpose. They chat legacies (yes, there’s talk of funerals again), life “accounts”, and why your weekly planner might need a spiritual check-in alongside the school run and sales calls.Expect thoughtful takeaways, a few tangents (i...
2026-01-2842 minProductivity NerdEpisode 43.5 - The cosy January EpisodeIn this bite-sized January episode, Kathy (planner addict, colour-code enthusiast, and long-time hot water bottle evangelist) dives into the art of staying warm without melting your budget.Because it’s 2026, energy bills are still soaring, and frankly no one should have to freeze just to get through their inbox.From USB hand warmers to bubble-wrapped windows (yes, really), this cosy listen is packed with practical tips, historical oddities, and the science behind warm socks and better focus. You'll hear why heating you beats heating the whole house, how to build a “thermal productivity zone,” and what medieval straw-insulated floors have t...
2026-01-2109 minProductivity NerdEpisode 43 - How to Break Up with Your Phone by Catherine Price, with Helen TaylorIn this episode, Kathy is joined by the marvellous Helen Taylor for what might be the boldest experiment yet: attempting to break up with their phones. Or at least see less of them.Inspired by How to Break Up with Your Phone by Catherine Price, they dive into the weirdly intense relationship we have with our screens. From dopamine doom-scrolling to the panicked need to check WhatsApp mid-Netflix.Together, they explore:– Why our phones are basically clingy exes in our pockets– How they’re quietly trashing our attention spans (and possibly our empathy)– W...
2026-01-1447 minProductivity NerdEpisode 42.5 - Welcome to 2026: Are You Fast-Forwarding Through Life?Hello shiny new year, fresh notebooks, and big plans!In this mini episode of Productivity Nerd, Kathy kicks off 2026 with a thought experiment inspired by productivity favourites Ali Abdaal, Will MacAskill (maybe?), and Stephen Bartlett. It’s a bit of a mash-up - like most good ideas - and it all centres around how we spend our time.Think of your hours like casino chips. You get 100 a week (after life’s essentials like sleep, snacks and showers). How are you spending them... and more importantly, would you choose to fast...
2026-01-0708 minProductivity NerdEpisode 42 - Filing Your Tax Return Without Crying: A Festive Chat with Laura GreenNothing says “festive cheer” like a looming tax deadline, right?In this not-at-all-scrooge-y episode of Productivity Nerd, Kathy is joined by resident tax whisperer Laura Green for a surprisingly comforting chat about self-assessment. Whether you’ve already filed, haven’t started, or are deep in denial, this one's for you.Expect:📆 The key dates you really shouldn’t ignore💸 What happens if you miss them (brace yourself)📎 Common mistakes people make (and how to dodge them)🧾 When to call in an accountant (or just call it quits and outsource)📬 And what to do if you ope...
2025-12-1753 minProductivity NerdEpisode 41.5 - The Productivity Nerd’s Holiday Reading ListIt’s beginning to look a lot like… planner season! Only joking - in this mini-episode of Productivity Nerd, Kathy’s resisting the urge to bang on about her favourite notebooks (again) and is instead diving into a festive round-up of productivity books. Think of it as a Christmas wishlist for nerds. Or a gift guide for that one organised friend who colour-codes their inbox.From timeless classics like Getting Things Done and 7 Habits of Highly Effective People to the broccoli-in-book-form that is Deep Work, this is a whis...
2025-12-1010 minProductivity NerdEpisode 41 - Virtual Assistants & Productivity: What Every Business Owner Should Know, with Amanda Johnson and Gwen BackhouseHiring a VA isn't just for fancy people with private jets and personal chefs. It's for normal, busy humans who are drowning in emails, double-booking meetings, and Googling “how to add hours to the day.”In this episode, Kathy is joined by two brilliant minds from the virtual assistant world — Amanda Johnson (VA trainer extraordinaire) and Gwen Backhouse (head of the Society of Virtual Assistants, no less) — to bust myths, share war stories, and explain how to actually work well with a VA.We talk about:– Why expecting one VA to be a social media guru...
2025-12-0353 minProductivity NerdEpisode 40.5 - Minipod on The Zeigarnik Effect; Why Your Brain Clings to Unfinished TasksEver sat down to relax only to be ambushed by a mental to-do list you didn’t ask for? That’s the Zeigarnik Effect in action and in this mini episode, Kathy gets into it.Named after psychologist Bluma Zeigarnik, this psychological quirk explains why your brain keeps circling back to things you haven’t finished (like that half-written proposal… or the dentist form from three weeks ago).In this short and sweet episode, Kathy explores:Why your brain holds onto open tasks like it’s running its own internal tab managerHow writ...
2025-11-2605 minProductivity NerdEpisode 40 - Getting Sh*t Done by Roo Day, with Claire EnnionIn this episode Kathy steps away from the serious work books and into something a little more… fluffy. But in a good way. Think less hustle culture, more cleaning your bathroom while your hair mask sets.Joined by Claire Ennion, Kathy chats about Getting Sht Done: Conquer the Chaos, One Small Habit at a Time* by Roo Day — aka @homewithroo on Instagram — a book for people who hate cleaning but enjoy living in a clean-ish house. It’s funny, feminist, full of “bare minimum” tips (feed yourself, water the dog, maybe wipe a surface), and gently l...
2025-11-1927 minProductivity NerdEpisode 39.5 - How to Stay Productive When Life Gets in the WayIn this mini episode Kathy talks about what happens when you can’t be productive. Because sometimes, life lobs a spanner (or an entire toolbox) into your well-oiled workflow.Whether its illness, caregiving, emotional overload - the sort of stuff that doesn’t fit neatly into a planner. Kathy shares her own tale of working through a slipped disc (spoiler: pomodoros + painkillers = unlikely productivity strategy), and reflecting on what real progress looks like when you’re not firing on all cylinders.You’ll also hear:– Why resting is productive (Stephen Covey would agree)– What David A...
2025-11-1214 minProductivity NerdEpisode 39 - How to Have a Good Day at Work (Even When It’s Chaos)This week on Productivity Nerd, Kathy’s voice is croaky (thanks UK germs), but spirits are high because she's talking about a long-time bookshelf survivor: How to Have a Good Day by Caroline Webb.Joined by Helen Taylor — operations oracle and podcast wrangler — they unpack how behavioural science, psychology, and a surprising gorilla can help us have better days at work (and not just on spa retreats or public holidays).Expect:– Why your inbox might feel like a tiger– The sandwich framework of a good day– Tiny shifts that actually do make a difference (no monkhood required)– And why your evening N...
2025-11-0541 minProductivity NerdEpisode 38.6 - From UK Office to French Countryside, with Vicki DoudelleIn this episode of Productivity Nerd, host Kathy Soulsby explores what it really takes to stay productive when your entire life – and business – moves across borders.Her guest is Vicki Doudelle, a Virtual Assistant who traded UK suburbia for the French countryside, complete with a husband, kids, and a crash course in French bureaucracy. Together, they unpack the real challenges of remote working from another country – from navigating local laws and unreliable WiFi, to maintaining client trust and managing time zones.But this isn’t just an expat story. It’s a conversation about the emotional...
2025-10-3133 min
The Visionary VA PodcastOne Year In: Lessons on Resilience, Leadership & Building a Fearless VA BusinessWhat started out as a slightly terrifying idea has turned into one of the most rewarding things I've done so far. This week, we're celebrating a whole year of The Visionary VA Podcast, and I'm revisiting conversations from incredible guests who've shifted my perspective on leadership, resilience, and what it really takes to build a thriving VA business."You don't have to feel ready to start, you just have to start."It's been a year since I hit record on episode one, and what a journey it's been. In...
2025-10-3024 minProductivity NerdEpisode 38.5 - Minipod on Music for Productivity: What Actually Works?Can music actually make you more productive? Or will Adele just make you cry into your inbox?In this mini episode of Productivity Nerd, Kathy explores the surprising science (and personal quirks) behind music and focus...from thrash metal novelists to upbeat groovy tunes that allegedly boost brainpower.Whether you’re team silence, lyrics, or Vitamin String Quartet covers of the Spice Girls, this one’s for you.Press play, pick a playlist, and see what happens.
2025-10-2911 minProductivity NerdEpisode 38 - SUMO: Shut Up, Move On, with Paul McGeeIn this episode of Productivity Nerd, Kathy is joined by the brilliant Paul McGee, author of SUMO: Shut Up, Move On, speaker to over a million people, and master of mind management with a sense of humour.They explore the real meaning behind SUMO (it’s not just “pull yourself together”), the psychology of habits, and why giving yourself a bit of “Hippo Time” might be the most productive thing you do today. Expect bath sulks, beachball metaphors, and a good dose of practical advice wrapped in northern wit.It’s a conversation about resilience, mindset, and...
2025-10-2247 minProductivity Nerd37.5 - minipod Clock Change AutumnIn this mini-episode, Kathy dives into the twice-yearly chaos of the clock change; why we do it, how it messes with our brains (and pets), and what Coldplay has to do with any of it.You'll hear:– Why gaining an hour feels great but doesn’t always work out that way– How our bodies ignore official time and follow the sun instead– A few surprising facts (including grumpy judges and Spanish dinner times)Plus, a gentle nudge for anyone who struggles with SAD: now’s the moment to dust off that d...
2025-10-1505 minProductivity NerdEpisode 37 - Mind Management, Not Time Management, with Claire EnnionWhat if the secret to better productivity wasn't time blocking or fancy planners, but working with your brain, not against it?In this episode of Productivity Nerd, Kathy is joined by the fabulous Claire Ennion to unpack the surprisingly brilliant ideas in Mind Management, Not Time Management by David Kadavy.Together, they explore how to boost creativity and focus by tuning into your mental state rather than watching the clock. Expect a fun, grounded discussion of:🧠 Clock Time vs. Event Time - and why ideas don’t show up on schedule🌀 The seven me...
2025-10-0834 minProductivity NerdEpisode 36.5 - Minipod on Baby Pandas & Other Bonkers Productivity HacksWhat do baby pandas, fake commutes, and clapping for yourself have in common? Apparently, they're all (very loosely) linked to boosting productivity.In this delightfully odd minipod, Kathy shares the surprising science behind watching cute animals (spoiler: it really can help you focus), and dives into a grab-bag of weird and wonderful productivity hacks from the internet rabbit hole.We’re talking:– 🐼 Why the Wolong Grove Panda Cam might be your new favourite focus tool– 👟 How wearing shoes indoors could switch your brain into work mode– 🎙️ The bizarre magic of narrating your tasks like a cookin...
2025-10-0115 minProductivity NerdEpisode 36 - Meeting Prep: Because Winging It Isn’t a Strategy, with Claire StibbonIn this episode of Productivity Nerd, host Kathy is joined by executive coach and seasoned boardroom whisperer Claire Stibbon to talk all things meeting prep. Because let’s be honest most meetings are more “calendar clutter” than “conversations that count”.Together, they dive into the practical (and often overlooked) steps that turn chaotic catch-ups into focused, effective sessions. From clarifying the purpose to knowing who really needs to be there, it’s a goldmine of prep tips for anyone who’s ever thought, “Why am I in this meeting?”Learn:How to spot a meeting that should really be an emailWhat to se...
2025-09-241h 00Productivity NerdEpisode 35.5 - Minipod on The power of "closing loops" why unfinished tasks drain mental energyIn this bite-sized episode of Productivity Nerd, Kathy gets into the surprisingly sneaky impact of unfinished tasks...or as she calls them, “pesky little loops.” If you’ve ever ended your day with a foggy head and a vague sense of dread, this one’s for you.Drawing on ideas from productivity legends David Allen and Cal Newport, Kathy explores how vague to-dos (like “LinkedIn” or “Mum”) quietly eat away at your focus, drain your brain juice, and sabotage your ability to rest. And yes, there’s a reason you feel overwhelmed before you’ve even started....
2025-09-1707 minProductivity NerdEpisode 35 - KPIs with Angela Peden of HJP Chartered AccountantsEver set a KPI and then instantly regretted it? You're not alone. This week on Productivity Nerd, Kathy gets cosy with KPIs (Key Performance Indicators) — those tricky little metrics that promise focus and progress, but sometimes deliver burnout and box-ticking.She is joined by Angela Peden from HJP Chartered Accountants, who knows her way around business goals, bonus schemes, and how to design a KPI that actually works (rather than one that ruins your weekend).They dig into:What KPIs really are — and how they impact productivity, motivation, and...
2025-09-1047 minProductivity NerdEpisode 34.5 - Minipod: What Is a Sprint? Agile, Design Sprints & Getting Stuff Done FASTEver heard the word “sprint” thrown around in meetings and nodded like you knew what it meant? Same.In this bite-sized episode of Productivity Nerd, Kathy finally got to grips with what a sprint actually is — where it came from (hello, Agile and Scrum), how it works, and why it’s such a powerful tool for focused productivity.Whether you’re a techie, a founder, a freelancer, or just trying to finish something this century, this episode breaks down:✅ What sprints are and where they started✅ How Google Ventures runs a 5-day Design Sprint✅ The pros (focus! momentum! clarity!)✅ And the cons (burn...
2025-09-0309 minProductivity NerdEpisode 34 - Atomic Habits by James Clear, with Helen TaylorWelcome to Productivity Nerd! In this episode, Kathy is joined by the fabulous Helen Taylor - podcast editor, ops wizard, and go-to productivity sidekick - to geek out over one of the greats in the self-improvement world: Atomic Habits by James Clear.They’re breaking down the key ideas: identity-based habits, the power of small tweaks, and why your systems matter more than your goals. Plus, real-life examples (dog cuddles, misplaced sweet treats, and very honest streak-breaking confessions). They cover:-The 4 Laws of Behaviour Change (make it obvious, attractive, easy, and satisfying)...
2025-08-2749 minProductivity NerdEpisode 33.5 - One decision less...Ever stood in front of your wardrobe like it was a multiple-choice exam you weren’t prepared for? You’re not alone.In this bite-sized episode, Kathy dives into the brain-frazzling world of decision fatigue - the reason you can smash a work presentation at 10am but can’t decide what to have for dinner by 6. From Steve Jobs’ black turtlenecks to Barack Obama’s suit strategy, it’s all about saving your mental energy for the stuff that matters.There’s some light science, some light swearing, and a noble attempt to routinify her weekly petrol...
2025-08-2007 minProductivity NerdEpisode 33 - How to Develop your own work style, with Lizzie Penny and Alex HirstWhat if work actually worked for you?In this episode, Kathy is joined by Lizzie Penny and Alex Hirst-founders of Hoxby and authors of Workstyle: A Revolution for Wellbeing, Productivity and Society. Their mission? To flip the script on how, when, and where we work, so life comes first and work fits around it (yes, even if that means getting your nails done at 9:30 on a Monday).They talk about the “Triangle of Opportunity” that started their movement, why productivity can increase when you work to your own rhythm, and why work needs a total rebr...
2025-08-1358 minProductivity NerdEpisode 32.5 - minipod on the post holiday inboxIn this bite-sized episode of Productivity Nerd, Kathy walks (well, limps) us through the inbox gauntlet. If you didn’t have a VA lovingly wrangle your email while you were sipping cocktails, fear not — she’s got a plan. Spoiler: it involves paper, triage, and the quiet dignity of starting from the bottom.You’ll learn:– How to time-block like a boss (or at least like someone who deserves a lunch break)– Why starting with the oldest email makes you a productivity archaeologist– What Bacn is, and why it needs a folder of its own– How...
2025-08-0612 minProductivity NerdEpisode 32 - The Power of Habit, by Charles Duhigg, with Helen TaylorEver wondered why you reach for a biscuit at 3:30pm… or how a minty toothpaste habit took over America? In this episode, Kathy is joined once again by the wonderful Helen Taylor to dissect The Power of Habit by Charles Duhigg, a bestseller packed with psychology, marketing genius, and yes, a surprising number of skunks.They explore how habits form (spoiler: it’s all about cue, routine, reward), why changing just one part of the loop can transform your behaviour, and what Febreze, loyalty cards, and the Montgomery Bus Boycott all have in common.Expect brai...
2025-07-3054 minProductivity NerdEpisode 31.5 - Mini pod on inbox management - getting someone else to do itIn this short and snappy minipod Kathy tackles the age-old holiday dilemma: do you check your work emails and ruin the vibe, or ignore them and spiral into anxious FOMO?There’s a smarter third option — delegation. Kathy shares exactly how she preps her inbox for time away, including folder setups, flowchart thinking, and what to do if you don't have a VA (yet). It’s practical, honest, and gently persuasive — perfect for anyone staring down a summer break with 3,000 unread emails and a twitchy right thumb.If “just one quick check” has ever cost you a margar...
2025-07-2317 min
The Visionary VA PodcastLet Go To Grow: Building a VA Agency with Kathy SoulsbyWhat happens when a corporate PA with a side hustle becomes the leader of a 30+ VA team? In this episode, Kathy Soulsby shares how she built her business from a single client to supporting global consultancies, all while hosting a podcast, writing two books, and navigating the realities of managing people."I realised I didn’t want to go back into a job. I wanted to keep this thing going... and then I started building a team." This week, the brilliant Kathy Soulsby is on the podcast, a VA agency fo...
2025-07-1750 minProductivity NerdEpisode 31 - Getting through the summer holidaysIn this episode of Productivity Nerd, Kathy Soulsby hosts a roundtable with three brilliantly honest, occasionally exhausted mums, Laura Green, Sarah Cheesman and Romaine Howard, to chat all things childcare, chaos and creative coping strategies over the long summer break.While Kathy’s two border collies remain blissfully unaffected by the school calendar, working parents face a different beast entirely: six weeks of juggling, guilt and Google Calendars that look like modern art. From eye-watering camp costs to the emerging trend of “Kid Rotting” (yes, really), they dive into the reality of parenting during a season that seems...
2025-07-1545 minProductivity Nerd30.5 - Minipod on prepping for your holidayIn this episode of Productivity Nerd, Kathy tackles a very specific kind of chaos: the “pre-holiday panic”. You know the one — where you're meant to be packing sun cream but instead you're firefighting inbox mayhem and whispering “just one more email” like a caffeinated gremlin.She shares practical, funny and quietly persuasive advice on how to actually step away from work — without the guilt, the germs, or the inbox avalanche.Expect tips on:– Why you should lie (a little) about your out-of-office dates– How to avoid Friday-at-3pm “just before you go” requests– The joy of a...
2025-07-0923 minProductivity NerdEpisode 30 - Feel Good Productivity by Ali Abdaal with Helen TaylorThis week on Productivity Nerd, Kathy is joined by fellow VA, Helen Taylor, to unpack Feel-Good Productivity by Ali Abdaal—a book that suggests the key to getting more done might just be feeling better while you do it.They dive into why play, power, and people aren’t just nice extras—they’re essential fuel for staying energised. Expect tales of chocolate-fuelled experiments, plate-spinning physicists, rogue onion ring sales strategies, and one very inspirational air stewardess. It’s productivity, but with joy at the centre and guilt firmly shown the door.Ali’s approach? Less grit-yo...
2025-07-0255 minProductivity NerdEpisode 29.5 - Minipod on GlimmersIn this week’s episode of Productivity Nerd, Kathy explores the idea of glimmers — those small, quiet moments that make your nervous system breathe a sigh of relief.They’re the opposite of triggers. A whiff of toast. A stranger’s kind wave. That one perfect pen. These tiny cues of safety and calm can help shift us into a more focused, grounded state — which, as it turns out, is very good news for your productivity.Expect a bit of neuroscience (hello Polyvagal Theory), a sprinkle of psychology, and plenty of practical reasons to start noticing t...
2025-06-2506 minProductivity NerdEpisode 29 - Why we sleep by Matthew Walker, with Helen TaylorThis week on Productivity Nerd, Kathy is joined by the magnificent Helen Taylor — Ops VA, podcast wrangler, and the reason this show actually makes it to your ears. They dive into Why We Sleep by Matthew Walker, a book that argues sleep isn’t just for lazy Sundays and luxury spa retreats — it’s essential for, well, everything.They talk memory, creativity, emotional regulation, and why one bad night can make you as sharp as a beach ball. They also cover dodgy academic graphs, nappucinos, and how a tired brain is...
2025-06-1851 minProductivity NerdEpisode 28.5 - Minipod on the Miracle MorningIn this teeny-tiny episode of Productivity Nerd, Kathy pokes gently (okay, slightly sarcastically) at The Miracle Morning by Hal Elrod — that perky book that wants you to get up at dawn and do six uplifting things before breakfast.Kathy chats about “SAVERS” (Silence, Affirmations, Visualisation, Exercise, Reading, Scribing), why intentional mornings are powerful, and also why pretending four hours of sleep is totally fine might just be unhinged.A little snark, a little wisdom, and a gentle reminder that no, you don’t need to wake up at 4am to change your life. But skipping snooze m...
2025-06-1108 minProductivity NerdEpisode 28 - Half Arse Human by Leena Norms, with Claire EnnionWhat if the secret to getting more done… was caring slightly less?In this episode, Kathy is joined by the marvellous Claire Ennion to chat about Half Arse Human, a book by Leena Norms that’s basically a love letter to doing things imperfectly, on purpose.They cover:– Why perfectionism is overrated (and exhausting)– Bother points: those tiny but mighty obstacles that stall us– Why decision-making is so hard (and a trick to make it easier)– The underrated joy of doing something just a bit, instead of not at all– Plus, why Erni...
2025-06-0436 minProductivity NerdEpisode 27.5 - Minipod on Morning RitualsIn this episode of Productivity Nerd, Kathy explores the role of morning rituals in setting up a productive day — without demanding a 4:40am start.From cold plunges to cup-of-tea routines, she looks at why what you do first thing matters, and how even small actions (like making your bed or drinking a glass of water) can give you a sense of control, clarity, and calm before the day runs away with you.There’s also a look at:– The Miracle Morning method (and why it might not be for everyone)– The military-inspired logic behind m...
2025-05-2807 minProductivity NerdEpisode 27 - The Crazy Busy Cure, with Zena EverettIn this episode of Productivity Nerd, Kathy Soulsby is joined by business speaker, coach and author Zena Everett to unpack the chaos of modern work life — and how to actually get out from under it.Zena is the author of The Crazy Busy Cure, Mind Flip, and most recently Badly Behaved People, and she specialises in helping people stop glorifying busy… and start focusing on what matters.Together, Kathy and Zena talk through:🧠 Why multitasking is fooling you into fake productivity📅 How to align your calendar with what you’r...
2025-05-2151 minProductivity NerdEpisode 26.6 - Minipod on Productivity RitualsIn this mini(ish) episode of Productivity Nerd, Kathy’s talking rituals — not the incense-burning, robe-wearing kind, but the everyday habits that quietly help us get stuff done.She shares how simple rituals (like her gym-day routine) can reduce decision fatigue, build momentum, and stop you faffing about wondering what to do next.There’s also a bit of chat about:– Why brushing your teeth doesn’t need a spreadsheet– How creating a "shut down" ritual can actually make tomorrow easier– And why starting small (glass of water, anyone?) is far better than designing a 27...
2025-05-1407 minProductivity NerdEpisode 26 - Mindfulness and Productivity, with Jana NightingaleIn this episode of Productivity Nerd, host Kathy Soulsby is joined by mindfulness and wellbeing expert Jana Nightingale for a thoughtful, engaging conversation about the often-overlooked connection between mindfulness and productivity.With over 13 years of experience helping individuals and organisations thrive, Jana brings a unique blend of psychology, neuroscience, and holistic wellbeing to the table. Together, she and Kathy explore: How mindfulness isn’t just about relaxation, but about getting the right things doneThe real link between wellbeing and productivity (hint: you don’t have to sacrifice one for the other)Practical tips to cut through dail...
2025-05-0742 minProductivity NerdEpisode 25.5 - Minipod on Co WorkingIn this minipod, Kathy tackles the curious case of coworking — also known as “working near other people voluntarily (and hopefully not next to a shouty estate agent)”.From café tables to fancy shared spaces to mates around the kitchen table, coworking has come a long way since the office 9-to-5. But does it actually help with productivity… or just distract you with biscuits and chit chat?
2025-04-3008 minProductivity NerdEpisode 25 - The 7 habits of effective people by Steven Covey, with Claire EnnionIn this episode of Productivity Nerd, Kathy is joined by her colleague and fellow productivity enthusiast Claire Ennion to take a fresh look at one of the OG productivity bibles — Stephen Covey’s The 7 Habits of Highly Effective People.Originally published in 1989 (aka pre-email, pre-Slack, pre-meme), Covey’s classic has shaped modern thinking about work, life, and leadership — but does it still hold up in a world of Teams pings and treadmill Wordling? Kathy and Claire chat through each of the seven habits, including:✔️ Being proactive (even when the world feels very much “done to you”)✔️ Be...
2025-04-2342 minProductivity NerdEpisode 24.5 - Minipod on the ‘Don’t Break the Chain’ MethodIn this bite-sized minipod, Kathy dives into the surprisingly motivating world of the "Don’t Break the Chain" method — a simple yet powerful strategy that helps you build habits by doing something every day. Whether it's DuoLingo, Wordle, or anything else you’re trying to stick with, this technique taps into your brain’s love of patterns, streaks, and (let’s be honest) those satisfying visual ticks. Expect a mix of lighthearted musings, a sprinkle of science, and a gentle reminder that skipping a day isn't the end of the world — even if it feels like it when that Du...
2025-04-1606 minProductivity NerdEpisode 24 - The Power of Planning, with Holly CopseyIn this episode of Productivity Nerd, Kathy is joined by the brilliant Holly Copsey, founder of Virtually Priceless and the Visionary VA Circle, to dive into the magic of planning and how it fuels productivity.They chat about:✅ Why planning is a game-changer for productivity✅ The biggest planning mistakes people make (and how to fix them)✅ Strategies for balancing ambitious goals with real-life execution✅ Essential planning tools for business and personal success✅ How effective planning can help achieve work-life balanceWhether you're a meticulous planner or just trying to get organized...
2025-04-0942 minProductivity NerdEpisode 23.5 - Minipod on Body DoublingIn this minipod, Kathy dives into body doubling—a powerful technique that helps you stay focused and get more done by working alongside others, either in person or virtually.Discover the science behind body doubling, including the Hawthorne Effect, and why having someone else “watching” can boost your motivation, productivity, and even creativity.Kathy shares her own experiences using body doubling, tips on how to make it work for you, and why this method is particularly helpful for people with ADHD.Whether you're working solo at home or looking for ways to improve deep f...
2025-04-0208 minProductivity NerdEpisode 23 - KIND: The quiet power of kindness at work, with Graham AlcottWhat if kindness was the secret weapon for workplace productivity? 🎯In this episode of Productivity Nerd, host Kathy Soulsby welcomes back best-selling author and productivity expert Graham Allcott to discuss his latest book, KIND: The Quiet Power of Kindness at Work.You might not immediately associate kindness with productivity, but the research is clear—creating a culture of kindness leads to happier, more engaged, and more productive teams. Kathy and Graham dive into:✨ Why kindness isn’t just “nice”—it’s powerful📈 The surprising stats that prove kind workplaces perform better⚖️ The difference between k...
2025-03-2648 minProductivity NerdEpisode 22.5 - Minipod on the Spring Clock ChangeThis minipod dives into the eternal struggle of productivity versus rest—just in time for the spring clock change! Kathy breaks down why adjusting to the time shift can throw off our focus, energy, and overall efficiency. But don’t worry, she’s got practical tips to help you stay on top of your game without losing your mind (or your sleep). If you’ve ever felt the productivity rollercoaster after a clock change, this one's for you!
2025-03-1904 minProductivity NerdEpisode 22 - When by Daniel Pink, with Helen TaylorIn this episode of Productivity Nerd, Kathy is joined once again by Helen Taylor, her brilliant Operations VA and the magic behind this podcast, to explore When: The Scientific Secrets of Perfect Timing by Daniel Pink.They discuss how timing influences productivity, decision-making, and even long-term career success. From understanding your natural daily rhythm to the importance of well-timed breaks, we unpack the research behind when we should do certain tasks for maximum impact.Topics include: The three key phases of the day and how to use them effectively. Why mid-morning is...
2025-03-1235 minProductivity NerdEpisode 21.5 - Minipod on mindmapsIn this bite-sized episode of Productivity Nerd, Kathy talks about mind maps—what they are, how they work, and why they might just be the secret weapon your productivity toolkit is missing.Whether you're planning a project, writing a book, or even just prepping for a holiday, a mind map helps you see connections, move things around, and get unstuck. And the best part? You don’t need to be an artist (or even that visual) to make them work for you.
2025-03-0506 minProductivity NerdEpisode 21 - Shelley Fishel on MicrosoftEver feel like you're only scratching the surface of what Microsoft Office can really do? You're not alone! This week Kathy is joined by Shelley Fishel, aka The MS Office Maestro—a Microsoft Office trainer with over 25 years of experience helping people unlock the full potential of tools like Outlook, Teams, and SharePoint.In this episode, Shelley shares:✅ Why mastering Microsoft Office is still crucial for workplace productivity✅ The most common mistakes people make (and how to fix them!)✅ Hidden gems and AI-powered features that can revolutionize how you work...
2025-02-2640 min
The Virtually Amazing Assistants PodcastVirtually Amazing Assistants Episode Twelve with Kathy SoulsbyIn this episode of Virtually Amazing Assistants with Shelley Fishel, Kathy Soulsby, founder of Personally Virtual, shares her journey from a varied career to building a successful team of virtual assistants over the past decade. Kathy discusses her experience, including scaling her business, managing a team of VAs, and the process behind authoring her two books. The episode dives into the importance of productivity, managing client expectations, and practical tips for assistants on staying organized and focused. Shelley also touches on her own plans for the podcast and the significance of networking in the VA industry.
2025-02-2528 minProductivity NerdEpisode 20.5 - Minipod on appointment booking appsIn this teeny tiny episode of Productivity Nerd, Kathy dives into appointment booking apps. You know, those nifty little tools like Calendly and Acuity Scheduling that should make life easier by automating diary bookings.But do they always work? Well… that depends. Used properly, they’re brilliant. Used badly? Expect scheduling chaos, double bookings, and maybe even a golf day ruined by back-to-back meetings.So, are these apps a lifesaver or a lurking productivity disaster? Listen to find out.
2025-02-1911 minProductivity NerdEpisode 20 - The Stack Method with Prasanth NairIn this episode of Productivity Nerd, I'm extremely excited to get to talk to one of my productivity heroes, Prasanth Nair. If you've been in a room with me for more than 20 minutes I've probably talked to you about the Stack Method. Yes, even at parties. I should not be let out. Ever. It's called Nerd for a reason....The Stack methodology for email management developed by Prasanth is utter genius. I've used it for years and have moved many clients onto it.If you want to know more...
2025-02-121h 20Productivity NerdEpisode 19.5 - Minipod on the Rise of the RobotsIn this minipod, Kathy Soulsby dives into the world of household robots.
From robot vacuum cleaners like her trusty Dobby and Winky, to the dream of a robot that tackles ironing, Kathy shares her personal experiences and future hopes for robotic helpers.
Discover the quirks and conveniences of these AI-driven gadgets and explore what the future holds for home automation.
Whether you're a robot enthusiast or just curious about the tech shaping our lives, this bite-sized episode offers a fun and insightful look at...
2025-02-0507 minProductivity NerdEpisode 19 - Using AI to get more productive, with Fiona YoungIn this episode Kathy dive's into the world of AI and productivity with Fiona Young, AI expert from Carve.
Fiona shares her insights on how AI can revolutionize the way we work, making us more efficient and effective. They discuss everything from common productivity misconceptions to the best AI tools for enhancing your workflow.
Fiona also offers practical tips on safely integrating AI into your daily routine and overcoming potential challenges.
Whether you're an AI enthusiast or a curious beginner, this conversation is packed...
2025-01-2954 minProductivity NerdEpisode 18.5 - Minipod on getting past a set backIn this minipod Kathy talks about what to do when all your good intentions have intented out the window.
How can you get back on track and most importantly, feel better about it all.
2025-01-2209 minProductivity NerdEpisode 18 - Setting boundaries, with Kate KurdziejIn this episode Kathy chats to Kate Kurdziej about the importance of setting boundaries when it comes to work and how to do it and still stay productive and happy.
Kate's grapples with address real-life scenarios that many business owners face, offering actionable solutions to common challenges like after-hours requests, scope creep, and late payments.
Read more about Kate over on LinkedIn.
https://www.linkedin.com/in/kate-kurdziej/
2025-01-1654 minProductivity NerdEpisode 17.5 - Minipod on setting up your diary for a new yearIn this minipod Kathy talks about how to get your diary tip top and aligned with the goals you've set for the new year, including how to be realistic so your time doesn't run away with you!
2025-01-0915 minProductivity NerdEpisode 17 - Goal Setting, with Dee FaggIn this New Year episode Kathy chats to Dee Fagg about her new book, Dream & Commit.
They get to grips with how to set effective and achievable goals, how to stay on track and how to reflect and adjust as you go.
If you want to go grab yourself a copy of Dee's book then you can do so here: https://amzn.eu/d/2QLO9iN
2025-01-0140 minProductivity NerdEpisode 16.5 - Minipod on diaries, data and percentagesThose hazy days between Christmas and New Year might not seem like the best time to tackle numbers, but if you want to figure out just what you've been doing in the last year, grab yourself a mince pie and let Kathy talk you through the data hidden in your diary to do just that.
2024-12-2704 minProductivity NerdEpisode 16 - Solo: How to Work Alone (and not lose your mind) by Rebecca Seal, with Helen TaylorThis week Kathy discusses Rebecca Seal's book, Solo: How to Work Alone (and not lose your mind), with her ops manager, Helen Taylor.
They talk about the benefits of being a solo worker and the things that can send you a little up the wall...as well as how the top tips from the book to stop that from happening.
2024-12-181h 00Productivity NerdEpisode 15.5 - Minipod on how to choose your plannerIn part one of Productivity Nerd's mini series of mini pods on planners, Kathy convinced you that analogue is best...in this episode she talks through the important things to consider when buying your hard copy planner.
2024-12-1114 minProductivity NerdEpisode 15 - Slow Productivity by Cal Newport, with Claire EnnionIn this week's episode Kathy and Claire chat about Cal Newport's thoughts on slow productivity.
The way we live now – endless Zoom meetings, hustle culture, the pandemic / post pandemic insanity that saw (and to some extent still sees) people working flat out and getting burnt out, is slow productivity the antidote?
2024-12-0441 minProductivity NerdEpisode 14.5 - Mini Pod on planners - Digital or Analogue?Avid listeners of Productivity Nerd will already know that Kathy loves a planner...but did you know that she likes to keep it old school with a paper planner?
In this mini pod Kathy talks about the advantages of staying analogue over digital planners...
2024-11-2707 minProductivity NerdEpisode 14 - Productivity and ADHD, with Rafa Perez PatonKathy chats to ADHD Coach, Rafa Perez Paton about how ADHD affects both his life and the lives of his clients, some explanations on why you might be finding things difficult if you have ADHD and some practical tips on how to stay on top of tasks.
2024-11-201h 09Productivity NerdEpisode 13.5 - Minipod on Managing ReceiptsIn this minipod Kathy gets to grips with how to manage receipts in a productive way that doesn't leave you scrabbling through plastic bags when your accountant comes knocking!
2024-11-1307 minProductivity NerdEpisode 13 - Eating well and staying productive, with John Dickinson-LilleyIn this episode Kathy chats to John Dickinson-Lilley, who amongst many other things is qualified nutritionist and former GB para-ski racer.
They talk about how to make time to eat well, without fixating on it, with tips on fitting in food prep around busy lives.
You can contact John via his website: https://www.summit-nutrition.org/
2024-11-0659 minProductivity NerdEpisode 12.5 - Mini Pod - Meeting or email?Meetings, love them or loathe them, they're not going anywhere.
In this minipod Kathy looks at how to have a good meeting and the all important question, when should your meeting be an email?!
2024-10-3009 minProductivity NerdEpisode 12 - Faff Slaying with Asmara KazmiIn this episode Kathy chats to Faff Slayer and Click Up Goddess, Asmara Kazmi about task organisation and productivity tools.
Asmara explains how to apply rigor and process to your entire life, removing things that no longer serve you and being more purposeful with the things that do.
2024-10-231h 01Productivity NerdEpisode 11 - 1, 2, Free, with the author, Tracy IrwinIf your business owning life isn't quite going how you thought it would then take a listen as Kathy chats to Tracy Irwin, author of 1,2, Free – the ultimate business blueprint to gaining more time freedom without losing your sanity.
2024-10-0941 minProductivity NerdEpisode 10.5 - Minipod on audiopensIn this miniest of minipods Kathy talks about the wonders of audiopens.
Find out how to transform your thoughts and recollections from meetings into coherent summaries in written form.
2024-10-0203 minProductivity NerdEpisode 10 - Productivity during burnout or an illness, with Helen TaylorKathy chats to fellow VA, Helen Taylor, on how to stay productive...or at least functional when life is throwing everything at you.
They talk about how to spot signs of burnout, what to do when you're already exhausted and how to avoid getting there in the first place.
2024-09-2541 minProductivity NerdEpisode 9.5 - Minipod on password managersIn this episode Kathy takes a quick look at password managers, those useful tools that helpful you remember all the passwords in your life and especially the ones that have to be weird strings of numbers, letters and squiggles.
2024-09-1806 minProductivity NerdEpisode 9 - 4000 weeks by Oliver Burkeman, with Claire EnnionIn this week's episode Kathy and Claire gets to grips with their own mortality and what that means for productivity.
They discuss Oliver Burkeman's book, "4000 Weeks", which is apparently how many most of us get.
2024-09-1141 minProductivity NerdEpisode 8.5 - Text ExpanderIn this minipod Kathy explains how to shortcut your way to productivity with a text expander tool.
2024-09-0404 minProductivity NerdEpisode 8 - with Caroline MarshallIn this episode Kathy chats to Caroline Marshall, founder and owner of Upsource VA agency and Bump to Business podcast. They talk about cold water swimming and how to make the most of limited time...particularly juggling parenting and business owning.
2024-08-2850 minProductivity NerdEpisode 7.5 - Minipod on Outlook HacksEver wondered if Outlook could actually look out for you? In this episode Kathy breaks down two ways to get Outlook working better and you more efficient.
2024-08-2108 minProductivity NerdEpisode 7 - Getting things done by David Allen, with Claire EnnionIn this episode Kathy and Claire revisit David Allen's classic book "Getting things done" and learn how to be more relaxed about the things they're not doing...
2024-08-1422 minProductivity NerdEpisode 6.5 - Minipod on Steven Covey's QuadrantsIn this minipod Kathy looks at Steven Covey's quadrants as a way to manage your time productively taken from his book The Seven Habits of Highly Effective People.
If you're not sure where all your time goes, then this could be the method for you!
2024-08-0706 minProductivity NerdEpisode 6 - Travel planning with Jules TaylorKathy chats to Jules Taylor, a VA and travel agent, about how to plan the perfect trip. Jules shares insider tips and tricks to avoid stress and get your holiday planned efficiently.
2024-07-3144 minProductivity NerdEpisode 5.5 - Minipod on The Stack MethodIn this minipod Kathy gets to grips with The Stack Method for managing your emails. If inbox zero is on your wishlist, this might be the method for you.
2024-07-2412 minProductivity NerdEpisode 5 - Productivity Ninja with Claire Ennion This week I catch up with Claire to talk about Graham Allcott's book, "How to be a Productivity Ninja". We chat inbox zero, a zen workspace and why we do the things we do.
2024-07-1747 minProductivity NerdEpisode 4.5 - Minipod on the pomodoro techniqueIn this minipod I talk about a super simple technique to get focussed in short, sharp bursts with nothing more than a timer.
2024-07-1004 minProductivity NerdEpisode 4 - Getting your life in order, with Gilly MulfordIn this week's episode I talk to Gilly Mulford about life admin and to get the every day things running smoother.
2024-07-0340 minProductivity NerdEpisode 3.5 - Minipod on Temptation BundlingIn this episode I give a quick intro to a technique called temptation bundling, or how to get stuff done by rewarding yourself at the same time with something nice!
2024-06-2605 minProductivity NerdEpisode 3 - Winning the Week, with Claire Ennion
This week, I talk to Claire about a book I’ve been reading called Winning the Week. It’s by Demir and Carey Bentley. The book came about because Demir was working all hours in New York – working 80-100 hours a week was a sign of being important. All about the NY hustle. But he got really ill, various autoimmune illnesses, which his doctors told him were as a direct result of overwork. They told him he could only work 40 hours a week and he was horrified. What, a mere 40 hours, that’ll be like boxing with one arm chopped...
2024-06-1930 minProductivity NerdEpisode 2.5 - Minipod on BoomerangsIn this minipod I talk about boomerangs - no, not the wooden objects you throw away that come back, but a method to keep your inbox tidy without losing or forgetting important emails.
2024-06-1206 minProductivity NerdEpisode 2 - The fine art of working while you travel with Sarah Banks
Today I am talking to Sarah Banks, an online business manager about how she and her family juggled an epic adventure around her work.
Sarah gives us some super tips for balancing the fine art of working while you travel.
If you aspire to being a digital nomad, this episode is for you!
If you want to find out more about Sarah, check her out here:
Facebook
LinkedIn
Youtube
Twitter
2024-06-0527 minProductivity NerdEpisode 1.5 - Minipod on Time Blocking
Today is a mini-pod, where I chat (hopefully not for too long – this is about productivity after all!) about a subject that came up in a recent episode.
Today – time blocking. What the hell is it? Why might you do it? How do you do it? Is it as fancy as it sounds? And so forth.
2024-05-2905 minProductivity NerdEpisode 1 - Working Hard, hardly working – Grace Beverley. With Claire Ennion.In today’s episode, I’m talking to my friend and VA colleague, Claire Ennion, about a book I read recently by Grace Beverley called Working Hard, Hardly Working. In it we realise that we’re verging on old, one of us more than the other. We talk about the conundrum that is Instagram and get a bad fit of the giggles about an excellent graph in Grace’s book.
I hope you enjoy listening to it as much as we enjoyed recording it.
2024-05-2226 min
The Coaching InnS4 Episode 2: Business Builder for Coaches - Do I need a Virtual Assistant? with Kathy SoulsbyToday’s guest is Virtual Assistant and author Kathy Soulsby. Kathy has just published How to Work with a Virtual Assistant: Outsource Everything but Your Brilliance. If you are wondering about getting support and don’t know how, listen in! This episode is full of insights about what to outsource and how to do it. Kathy started as a VA in 2014 and now leads a team of 30.
Contact Kathy Soulsby through Linked In or www.personallyvirtual.co.uk
Remember to subscribe or follow The Coaching Inn wherever you access your podcasts to get ev...
2024-01-1038 min
EA & PA Chataway with LindsayS1 E14 - EA & PA Chataway with Gilly Mulford, Virtual Assistant and Household PALindsay Taylor, co-Founder & Director of Your Excellency Limited Virtual Academy shares inspirational learning for the EA, PA and Administrative Professional in her podcast featuring top guests and stars in the Administrative Professional community. This podcast is Episode 14 featuring Gilly Mulford who is a Virtual Assistant and Household PA in the UK. Lindsay most recently met up with Gilly at The PA Show in London and was delighted to see that Gilly had stepped out of her comfort zone to share a presentation at The Show with a resulting HUGE smile and sense of achievement. For those who have...
2021-09-2727 min
2020-06-0851 min
Zelica JonesEpisode 7 - Lucy Messaritis, Suzanne Ekpenyong and Kathy SoulsbyToday’s episode is a collaborative affair. Three members of the wonderful organisation VIP VA take the time to speak with me about the VA world, being business owners and useful skills/tips in business.
2019-06-041h 08
How to be a Virtual Assistant PodcastKathy Soulsby: Virtually PainlessTanya Kuhrt talks to Virtual Assistant Kathy Soulsby about email marketing, LinkedIn and the recent publication of her fabulous book, "Virtually Painless: the Unedited Reality of Moving from Personal Assistant to Virtual Assistant, on Amazon.
2017-05-1215 min